Administrative Coordinator

Introduction

Do you want to join an organization that invests in you as an Administrative Coordinator? At HCA Healthcare, you come first. HCA Healthcare has committed up to 300 million in programs to support our incredible team members over the course of three years.

Benefits

HCA Healthcare offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

* Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free Air Med medical transportation.

* Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.

* Free counseling services and resources for emotional, physical and financial wellbeing

* 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)

* Employee Stock Purchase Plan with 10% off HCA Healthcare stock

* Family support through fertility and family building benefits with Progyny and adoption assistance.

* Referral services for child, elder and pet care, home and auto repair, event planning and more

* Consumer discounts through Abenity and Consumer Discounts

* Retirement readiness, rollover assistance services and preferred banking partnerships

* Education assistance (tuition, student loan, certification support, dependent scholarships)

* Colleague recognition program

* Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)

* Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

Learn more about Employee Benefits

Note:

Eligibility for benefits may vary by location.

You contribute to our success. Every role has an impact on our patients' lives and you have the opportunity to make a difference. We are looking for a dedicated Administrative Coordinator like you to be a part of our team.

Job Summary and Qualifications

As Administrative Coordinator, you will provide administrative support to the Vice Presidents in Ethics and Compliance, including but not limited to scheduling and coordinating meetings, phone calls, and business-related travel and events, preparing and submitting expense reports, and drafting or editing various types of correspondence, presentations and meeting materials and performing other administrative support services.

Job Responsibilities:

* Provides administrative support for the Vice Presidents in Ethics and Compliance.

* Prepares and edits correspondence, presentation materials, Excel spreadsheets, charts, graphs and other materials for training, data analytics, presentations and meetings, as requested.

* Prepares professional PowerPoint presentations in brand-compliant format specific to audiences and content.

* Provides project management for vice presidents and planning and preparation for internal projects and colleague events

* Exhibits proficiency in or an ability to master the use of case management databases, systems, software, including but not limited to AI software for creating efficiencies for use cases relevant to the Ethics and Compliance Program and workflows (e.g., Microsoft CoPilot and Open AI ChatGPT).

* Organizes and hosts in-person meetings including but not limited to New Ethics and Compliance Officer (ECO)
Orientation, Department Meetings and Division ECO Meetings, etc., coordinating all logistics, meals and activities associated with such events.

* Exhibits proficiency in data analysis and visibility tools for presentations, reporting and monitoring of data

* Schedules and coordinates conference calls and meetings, whether in-person or virtual.

* Organizes documents and other materials for meetings, conference calls, training sessions and business-related events and travel.

* Coordinates and schedules travel, lodging, transportation and other logistics, as needed, for business-related travel.

* Prepares and submits expense reports in accordance with Company's business travel policies and processes.

* Processes invoices from contractors, vendors, suppliers for payment through AP processes.

* Manages daily calendars for efficient and effective time management.

* Tracks and orders office supplies through approved vendors.

* Ensures renewal of professional licenses association memberships and, as directed.

* Maintains hardcopy and electronic filing systems.

* Maintains department records in hardcopy and/or electronic format, as directed, in accordance with retention policies and processes. Serves as department's records coordinator.

* Communicates and interacts with colleagues throughout the enterprise and external stakeholders in a positive,…