Executive Assistant

We are seeking a highly polished, proactive, and resourceful Executive Assistant to provide comprehensive support to a C-level executive. This role requires exceptional judgment, discretion, and the ability to manage competing priorities in a fast-paced, high-performance environment.

The ideal candidate is organized, detail-oriented, and confident in managing complex schedules, sensitive information, and executive-level communications. Success in this role requires strong initiative, professionalism, and the ability to anticipate needs before they arise.

• Manage and optimize the executive’s complex calendar, balancing internal priorities, client meetings, board obligations, and strategic initiatives with precision and sound judgment.
• Coordinate domestic and international travel arrangements, including detailed itineraries, transportation, accommodations, and contingency planning.
• Serve as a gatekeeper and liaison, managing communications on behalf of the executive and ensuring timely follow-up on key matters.
• Prepare and edit high-level correspondence, presentations, reports, and board materials with accuracy and attention to detail.
• Organize and support executive meetings, including agenda development, materials preparation, note-taking, and follow-up on action items.
• Handle sensitive and confidential information with the highest level of discretion and professionalism.
• Partner cross-functionally with leadership, clients, and external stakeholders to ensure alignment and seamless coordination.
• Track projects, deadlines, and strategic initiatives, proactively ensuring progress and accountability.
• Process expense reports, invoices, and other administrative documentation promptly.
• Support special projects and firm-wide initiatives as directed by the executive.

• 5+ years of executive-level administrative support experience (C-suite support preferred)
• Exceptional organizational and time-management skills
• Strong written and verbal communication abilities
• High level of discretion and integrity
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Ability to manage multiple priorities with composure and professionalism
• A proactive, solutions-oriented professional who anticipates needs
• Someone who thrives in a fast-paced, high-accountability environment
• A trusted partner who exercises sound judgment
• A calm, composed presence who can manage ambiguity and shifting priorities

The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.