Executive Assistant, Onsite - Monroe Carell Jr. Children's Hospital

** Discover Vanderbilt University Medical Center** :  Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated.

It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.

** Organization:*
* MCJCHV Executive Administratio

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* Job Summary:

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* The Executive Assistant serves as a personal aide and liaison for executive leadership under occasional guidance. Leads the administrative and business activities of the executive offices.

Hours:

Monday - Friday, 8:00am - 4:30pm CST

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Preferred

Skills & Experience:

+ Proven experience supporting senior-level executives in a fast-paced environment

+ Excellent written and verbal communication skills, with the ability to interact professionally at all levels

+ Strong computer proficiency, including confidence with common business applications and technology

+ Personable, approachable demeanor with strong interpersonal skills

+ Demonstrated experience managing complex calendars and scheduling across multiple stakeholders

+ Exceptional attention to detail with the ability to manage competing priorities accurately

+ High level of flexibility and adaptability; able to pivot quickly in response to changing needs

+ Prior experience in a healthcare or healthcare-adjacent environment

KEY RESPONSIBILITIES

+ Ensures financial resources are utilized effectively.

+ Manages the administrative and business details of the office(s).

+ Manages daily operation of the area.

+ Exercises authority as delegated, reflecting independent judgment and discretion in the performance of duties and special projects.

+ The responsibilities listed are a general overview of the position and additional duties may be assigned.

TECHNICAL CAPABILITIES

+ Human Resources Policies and Procedures (Intermediate):
Knowledge, adherence and application of human resources policies and procedures.

+ Ad Hoc Reporting (Intermediate):
The ability to access information from databases and prepare reports.

+ Peer Leadership (Intermediate):
The ability to show leadership and influence people of equal rank in an effort to accomplish team goals.

+ Clerical/Administrative (Advanced):
Clerical/Administration is a skill which includes most clerical and administrative functions typically carried out by secretaries, administrators and others who perform a clerical role. Among the duties are:
Ad Hoc Reporting, Calendar Maintenance, Data Entry, Document Duplication, Document Filing and Maintenance, Document Preparation, Employee Record Maintenance, Employee Time Recording, Faxing and Electronic Mailing, Inventory Management, Mail Sorting and Distribution, Meeting Coordination and Scheduling, Message Management, Receptionist Tasks, Special Projects, Spreadsheet Preparation, Travel Arrangements, and Word Processing and Typing.

+ Financial Processes (Intermediate):
Ability to monitor costs, expenses and revenue as well as the ability to manage those costs and expenses in relation to budgeted amounts.

Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.

At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.

** Core Accountabilities:*
* Organizational Impact:
Executes job responsibilities with the understanding of how output would affect and impact other areas related to own job area/team with occasional guidance. Problem Solving/ Complexity of work:
Analyzes moderately complex problems using technical experience and judgment. Breadth of Knowledge:
Has expanded knowledge gained through experience within a professional area. Team Interaction:
Provides informal guidance and support to team members.

** Core Capabilities**   **:*
* Supporting Colleagues:

- Develops Self and Others:
Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas.

- Builds and Maintains Relationships:
Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships.

- Communicates Effectively:
Recognizes group…