Executive Personal Assistant

We are seeking a highly organized, proactive, and business-savvy Executive Assistant/Personal Assistant to support the Founder across multiple ventures spanning luxury services, operations, strategy, and personal initiatives. This role requires discretion, sound judgment, and the ability to anticipate needs in a fast-moving entrepreneurial environment. This position requires the candidate to live in the Nashville area. Local presence is essential due to the nature of the role, which includes on-site support, in-person meetings, and time-sensitive personal and business needs.

The ideal candidate is not just administrative, but adds real value through strong business acumen, operational thinking, and an ownership mindset. You will act as a trusted partner in managing schedules, communications, documentation, and day-to-day execution across several businesses.

This is a unique opportunity to work closely with a founder across multiple growing ventures, gain exposure to high-level decision-making, and make a meaningful impact. The right candidate will grow alongside the businesses and be viewed as a core part of the operation - not just support staff.

• Executive & Business Support
• Manage complex calendars, scheduling, travel coordination, and meeting logistics across multiple businesses
• Serve as a gatekeeper for emails, messages, and communications — prioritizing, drafting responses, and flagging critical items
• Prepare, organize, and maintain nuanced business paperwork including contracts, agreements, invoices, and internal documents
• Assist with business correspondence, presentations, reports, and light financial or operational tracking
• Coordinate with internal team members, vendors, advisors, and external partners
• Maintain organized digital filing systems across all ventures
• Strategic & Value-Add Support
• Apply personal business knowledge and judgment to proactively identify efficiencies, gaps, and opportunities
• Assist with process improvement, SOP documentation, and operational organization as businesses scale
• Support project management initiatives and track deliverables across multiple priorities
• Act as a thought partner — helping think through logistics, timelines, and execution plans
• Personal & Lifestyle Support
• Handle personal administrative requests as needed (appointments, scheduling, errands, confidential matters)
• Coordinate personal travel, logistics, and special requests with discretion and professionalism
• Serve as a trusted extension of the Founder in both business and personal matters
• Assistant with childcare

• 3+ years experience as an Executive Assistant, Operations Manager, or similar role supporting a senior executive or entrepreneur
• Must currently live in the Nashville, TN area
• Strong business acumen with the ability to understand multiple business models simultaneously
• Exceptional organizational, communication, and time-management skills
• High level of discretion and professionalism; comfortable handling confidential information
• Ability to anticipate needs and operate independently with minimal oversight
• Tech-savvy: comfortable with Google Workspace, Microsoft Office, scheduling tools, and project management software
• Strong written communication skills — able to draft professional emails and documents

• Proactive, solutions-oriented, and calm under pressure
• Detail-driven but able to think big-picture
• Resourceful, adaptable, and comfortable wearing multiple hats
• Trustworthy, loyal, and aligned with high standards
• Enjoys working in an entrepreneurial, fast-paced environment

Compensation details will be discussed during the interview process.

We are committed to diversity and inclusivity in our hiring practices and encourage applicants from all backgrounds to apply.