Administrative Services Assistant

Responsibilities/Tasks

• Assist the lab staff with grant application coordination including development, submission, and management
• Follow and update detailed timelines and checklists
• Submit required progress reports, performance metrics, and financial reports
• Create budgets and compile required documents
• Review monthly expenditure reports, calculate projections, and meet with the Lab Grants Coordinator to provide updates
• Work with small groups via email, virtual, and in-person meeting
• Attend CDC/FDA/HHS webinars and calls to get programmatic information
• Grant coordination on non-lab-led grants for our Clinical and Laboratory Operations Divisions:
• Epidemiology and Laboratory Capacity for Prevention and Control of Emerging Infectious Diseases (ELC) Cooperative Agreement, Tuberculosis Elimination and Laboratory Cooperative Agreement (TB COAG), Emerging Infections Program (EIP), and Food and Drug Administration (FDA) National Antimicrobial Resistance Monitoring System (NARMS)

Qualifications

• Strong MS Office skills
• Strong Excel skills
• Strong written and verbal communication skills
• Budgeting experience
• Accounting Experience
• Grants management experience

Background Verification

Minimum Verification Requirements

Please complete the following verifications with Info Cubic upon candidate's selection. Additional verifications may be identified by the agency.

TN Package with TN Counties

• Criminal County/Statewide - 7 years address
• Federal - 7 years address
• Global Watch
• National Criminal Record Search
• Address Locator
• Sex Offender Registry
• AKAs - Search current name and all additional names.

Break Out Invoice By

Breakout Invoice By Classification
Type Category Qualification Description Competency Required Skills Others Addressing Proficient (4-6 Years) No Skills Others Collating Proficient (4-6 Years) No Skills Others Correspondence - Email Proficient (4-6 Years) No Skills Others Correspondence - General Proficient (4-6 Years) No Skills Others Customer Service Proficient (4-6 Years) No Skills Others Customer Service Skills Proficient (4-6 Years) No Skills Others Emailing Proficient (4-6 Years) No Skills Others Faxing Proficient (4-6 Years) No Skills Others Filing Proficient (4-6 Years) No Skills Others Mailroom Novice (1-3 Years) No Software Others Microsoft Excel Novice (1-3 Years) No Software Others Microsoft Word Novice (1-3 Years) No Skills Others Printing and Copying Proficient (4-6 Years) No Skills Others Typing Proficient (4-6 Years) No Skills Others Verbal Communication Proficient (4-6 Years) No