Administrative Assistant

Quality Staffing, Inc., also doing business as Goddard Mason Executive Search, a leading full-service employment agency matching qualified talent with some of the area's top companies, is looking for an experienced Administrative Services Assistant (ASA
3) to work through our agency as a contract employee with the Tennessee Department of Health (TN DOH) located in Nashville, TN. This is a hybrid position working from 8:00 am to 4:30 pm Monday through Friday for a total of 37.5 hours per week. The pay rate for this position is $28.00 per hour.

Administrative Assistant Job Summary:

The Tennessee Department of Health, Division of Family Health and Wellness, is currently seeking an Administrative Services Assistant (ASA
3). This position will be in the Supplemental Nutrition Program (SNP) Section and will be assisting the Administrative Services Assistant 4 (ASA
4), Section Chief, and Program Directors with the day-to-day administrative responsibilities of the SNP program, including coordination of special events and projects as required. The role is a hybrid one with quarterly in-person attendance and discretionary in-person attendance in Nashville. In-person attendance will be required on the first day of employment for laptop deployment and orientation; travel to the central office in Nashville is non-reimbursable.

Administrative Assistant Duties will include:

• Providing administrative support including preparation of reports, forms, and administrative tasks related to preparing purchase orders, travel authorizations, and expense reports.
• Submitting and completing printing requests.
• Preparing contract documents including scope of services and budgets.
• Assisting contract agencies with budget development.
• Processing invoices to ensure timely vendor payment and maintaining Excel Invoice spreadsheets.
• Providing administrative duties including typing, word processing, and general office support.
• Providing support in scheduling, planning, and development; ordering supplies and processing travel claims and invoices.
• Assisting in planning trainings and events by assisting with PH-3969 development, contacting trainers, coordinating meeting spaces, and creating training materials.
• Providing support to the ASA 4; maintaining and updating SharePoint, H:
  Drive, and other databases as assigned.
• Ensuring all administrative processes adhere to state and federal policies, rules, and regulations.
• Monitoring the sub-recipients grant budget and expenditures.
• Assisting with checking sub-recipients' budget and funding revisions.
• Providing assistance with the WIC Hotline.

Job Requirements

Minimum Security Clearance:

No Clearance

Skills Needed for Administrative Assistant position:

• Ability to communicate effectively both verbally and in written communications.
• Must be detail-oriented and highly organized with the ability to work independently with minimal supervision.
• Must have the ability to work and communicate effectively with peers, superiors, subordinates, and agency personnel.
• Must have working knowledge of Microsoft Office Programs (Word, Excel, PowerPoint, SharePoint, Outlook, etc.).

Education and Qualifications for Administrative Assistant position:

• Associate's degree AND experience equivalent to one year of increasingly responsible full-time professional staff administrative experience.
• Substitution of Experience for
  
  Education:
  
  Qualifying full-time increasingly responsible sub-professional or paraprofessional experience

Benefits Include:

• Weekly Pay/Comparable Wages
• Major Medical Insurance
• Indemnity Medical, Dental and Vision Insurance
• Term Life Insurance and Short-Term Disability

Interested? Here is how to apply:

• Click on "Apply Now" and complete the process.
• This job closes on 3/9/26 (or when the position is filled) and will no longer accept resumes after this date.

Quality Staffing, Inc. and our subsidiaries are equal opportunity employers and consider all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.

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