HR Operations Coordinator

Job Description

A partner of Insight Global is looking for an HR Operations Coordinator to provide administrative, human resources, recruiting, and operational support services. This role is ideal for a self-directed professional who is comfortable supporting a fast-paced field services organization and managing multiple priorities with discretion and accuracy.

This person will provide support in the following areas:

• Coordinate and book domestic travel (airfare, hotel accommodations, rental vehicles) in alignment with travel guidelines
• Manage travel changes, cancellations, and communications
• Assist with event and conference logistics, registrations, and coordination

• Coordinate onboarding documentation for new employees and contractors
• Send, track, and maintain required onboarding forms and agreements
• Facilitate background application forms via Docu Sign
• Maintain organized and secure digital employee and contractor records

• Schedule interviews and manage candidate communications
• Conduct initial applicant screening interviews
• Track applicant status and maintain recruitment documentation
• Support general recruiting-related administrative functions

• Perform payroll-related data entry accurately and timely>
• Assist with invoice preparation, tracking, and documentation
• Review and route expense submissions for approval in accordance with company procedures
• Maintain organized financial records and supporting documentation

• Conduct lead follow-up communications with prospective clients
• Complete data entry for contracts, internal forms, and operational documentation
• Maintain accuracy across company systems and records
• Provide general administrative and operational coordination support as requested

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances.

If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to  learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy:

• Minimum of 2 years of experience in HR coordination, recruiting, administrative operations, or similar role
• Strong organizational and time management skills
• Experience with Docu Sign or comparable electronic signature platforms
• Familiarity with payroll data entry and invoicing processes preferred
• Strong written and verbal communication skills
• Ability to handle sensitive and confidential information with discretion
• High attention to detail and ability to work independently