Associate Executive Assistant - Onsite at Monroe Carell Jr. Children’s Hospital, Nashville TN

## Associate Executive Assistant - Onsite at Monroe Carell Jr. Children’s Hospital, Nashville TNApplylocations:
Nashville, TNtime type:
Full time posted on:
Posted Todayjob requisition :
R-60232
** Discover Vanderbilt University Medical Center**:  Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated.

It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.
** Organization:
** MCJCHV Executive Admin 60
*
* Job Summary:

** The Executive Assistant provides high-level administrative support to the Chief of Staff, and Executive Vice President. This role is responsible for managing administrative calendars and coordinating meetings, travel arrangements, and expense reporting.
The Executive Assistant plays a key role in facilitating executive operations by drafting professional correspondence, preparing communications, and ensuring organizational alignment through the creation and upkeep of org charts. Additionally, this position supports event-related activities by designing materials such as flyers and coordinating logistics.
This role requires discretion, strong organizational skills, and the ability to provide seamless, proactive support in a fast-paced executive environment.

Hours:

7:30am - 4:00pm CST, Monday - Friday.

Preferred Skills & Experience
* Healthcare industry experience preferred
* Demonstrated interest in learning and adopting new technologies, including familiarity with AI tools
* Prior experience working within the organization strongly preferred
* Proven experience supporting senior-level executives
* Excellent written and verbal communication skills
* Strong computer proficiency, including Microsoft Office and related tools
* Experience with Workday or similar systems
* Personable, professional demeanor with strong interpersonal skills
* Advanced calendar management and scheduling expertise
* Exceptional attention to detail and organizational skills
* Adaptable and flexible, with the ability to pivot quickly in a fast-paced environment KEY RESPONSIBILITIES  
• Performs key administrative functions which may include serving as representative of the organizational area.  
• Ensures data/records are created and maintained to document financial, planning, correspondence, procedures, processes and other information.  
• Compiles data, analyzes information and summarizes findings in support of an area.  
• Prepares reports and other documentation as requested.  
• The responsibilities listed are a general overview of the position and additional duties may be assigned.
TECHNICAL CAPABILITIES  
• Human Resources Policies and Procedures (Fundamental Awareness):
Knowledge, adherence and application of human resources policies and procedures.  
• Ad Hoc Reporting (Intermediate):
The ability to access information from databases and prepare reports.  
• Clerical/Administrative (Intermediate):
Clerical/Administration is a skill which includes most clerical and administrative functions typically carried out by secretaries, administrators and others who perform a clerical role. Among the duties are:
Ad Hoc Reporting, Calendar Maintenance, Data Entry, Document Duplication, Document Filing and Maintenance, Document Preparation, Employee Record Maintenance, Employee Time Recording, Faxing and Electronic Mailing, Inventory Management, Mail Sorting and Distribution, Meeting Coordination and Scheduling, Message Management, Receptionist Tasks, Special Projects, Spreadsheet Preparation, Travel Arrangements, and Word Processing and Typing.  
• Data Analysis (Intermediate):
The ability to…