Executive Assistant Project Manager

Overview

Our well-established design client is looking to hire a Jr Project/ Administrative Assistant. This is someone who works with the designers to make sure they are following up on items that need to be completed, work with them on scheduling for upcoming issues or needs on each project. Manage the workload of each designer and help assign new clients to their designer.

Overall, it needs to be someone really, really organized, who can motivate others, and ensure the work promised is completed to the highest standards. It is not a designer, but rather someone who is good with people, detail oriented, who is not afraid to ask questions and has strong people skills.

• Coordinate with designers to follow up on items and schedule for upcoming project needs.
• Manage designer workloads and assist in assigning new clients to designers.
• Ensure work is completed to the highest standards by maintaining organization, asking questions when needed, and communicating effectively with clients and team members.

• Experience:
  
  At least 1-2 years in a project coordinator/management support role.
• Knowledge of Software:
  Familiarity with MS Office and Google Docs.
• Project Management Software:
  Experience with tools such as Asana, Trello, , or MS Project is a plus.
• Strong Organizational
  
  Skills:
  
  Ability to manage multiple tasks and prioritize in a fast-paced environment.
• Communication
  
  Skills:
  
  Excellent written and verbal communication, professional interaction with clients, vendors, and team members.
• Attention to Detail:
  Strong attention to detail and ability to ensure project elements are aligned.