Administrative Services Assistant

Administrative Services Assistant (ASA
2)

The Tennessee Department of Health, Division of Family Health and Wellness is currently accepting applications for a contract Administrative Services Assistant (ASA
2). This position will be in the Rape Prevention and Education (RPE) Section. This ASA 2 position assists the Section Chief, Program Directors, and other program staff with the day-to-day administrative responsibilities of the RPE program including coordination of special events and projects as required.

Duties include:

• Provide administrative support including preparation of reports, forms, and administrative tasks related to preparing purchase orders, travel authorizations, and expense requests.
• Submit and complete printing requests.
• Prepare contract documents including scope of services and budgets. Assist contract agencies with budget development.
• Process invoices to ensure timely vendor payment; and maintain Excel Invoice spreadsheets.
• Provide administrative duties including typing, word processing, and general office support.
• Provide support in scheduling, planning, and development; order supplies, and process travel claims and invoices.
• Assist in planning trainings and events by assisting with PH-3969 development, contacting trainers, coordinating meeting spaces, and creating training materials.
• Provide support to the RPE Program Director; maintain and update SharePoint, H:
  Drive, and other databases as assigned.
• Respond to RPE emails in the RPE inbox.
• Ensure that all administrative processes adhere to public health policies, procedures, and legal records.
• Monitor the sub-recipients grant budget and expenditures.
• Assist with checking sub-recipients’ budget and funding revisions.

Desirable

Skills:

• Ability to communicate effectively both orally and in written communications.
• Must be detail-oriented and highly organized with the ability to work independently with minimal supervision.
• Must have the ability to work and communicate effectively with peers, superiors, subordinates, agency personnel.
• Must have working knowledge of Microsoft Office Programs (Word, Excel, PowerPoint, SharePoint, Outlook, etc.).

Minimum Qualifications:

Associate’s degree AND experience equivalent to one year of increasingly responsible full-time professional staff administrative experience.

Substitution of Experience for

Education:

Qualifying full-time increasingly responsible sub professional or paraprofessional.

Background Verification

Minimum Verification Requirements
- Please complete the following verifications with Info Cubic upon candidate's selection. Additional verifications may be identified by the agency.

TN Package with TN Counties

Criminal County/Statewide - 7 years address

Federal - 7 years address

Global Watch

National Criminal Record Search

Address Locator

Sex Offender Registry AKAs
- Search current name and all additional names.