Administrative Service Assistant
Listed on 2026-07-01
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Administrative/Clerical
Healthcare Administration
Administrative Service Assistant
The Healthcare-Associated Infections and Antimicrobial Resistance (HAI/AR) Program within the Communicable and Environmental Diseases and Emergency Preparedness (CEDEP) division is currently seeking Public Health Representative 2 (PHR2) position. This position is currently funded from year to year through CDC cooperative agreements (grants). Some in-state and out of state travel is required. The Public Health Representative (PHR) 2 will provide general administrative support for activities in the HAI/AR program.
The HAI/AR program is involved in multiple projects, which are funded through various grants. This position will perform a variety of different tasks including but not limited to organization of documents and supplies for specific projects, scheduling meetings and site visits at healthcare facilities when requested, etc., preparing minutes for all HAI/AR meetings, managing travel requests and authorizations for HAI/AR team members, providing support in all aspects of hiring for the HAI/AR team, and assisting with HAI/AR inventory control and management.
Job duties will include:
- Serving as a point of contact for healthcare facilities needing to determine multi-drug resistant organism (MDRO) status of admitted patients
- Looking up patient MDRO status using internal database and maintain request tracking system
- Creating user documentation for all created systems and as requested
- Serving as a liaison between the HAI/AR Team and the CEDEP Business and Grants Management Team
- Managing travel requests and authorizations for HAI/AR Team
- Performing inventory management and control
- Assistance with hiring and onboarding of new HAI/AR staff
- Maintaining public-facing HAI/AR web pages
- Processing and distributing HAI/AR laboratory reports
- Processing and distributing emails from external partners and the public
- Taking and distributing meeting notes and minutes
- Assistance with data collection, entry, formatting, and technical editing
- Providing support to additional HAI/AR projects as required
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