Governance and Compliance Coordinator

Overview

The Governance and Compliance Coordinator supports the Corporate Legal and Compliance functions by helping manage board and board committee meetings; maintaining corporate records and governance documentation; preparing regulatory filings, entity management activities, and providing related executive administrative support. This role requires strong organizational skills, attention to detail, discretion, executive presence, and the ability to coordinate effectively with senior executives, board members, internal stakeholders, and external service providers.

• Provide executive administrative support to the Chief Compliance Officer and the Head of Corporate Legal.
• Maintain and manage complex executive calendars, proactively resolving scheduling conflicts, prioritizing meetings, coordinating internal and external attendees, and ensuring leaders are prepared for upcoming commitments.
• Arrange domestic and international travel, accommodations, ground transportation, itineraries, and related logistics for the Board of Directors, the Chief Compliance Officer and Head of Corporate Legal.
• Coordinate logistics for board, committees of the board, and governance-related meetings, including scheduling, materials preparation, distribution, and follow-up.
• Plan and coordinate board-related events, including venue coordination, attendee communications, materials, catering, technology needs, and day-of logistics.
• Assist with preparing agendas, briefing materials, resolutions, minutes, and other governance documents.
• Maintain accurate corporate records, including board materials, officer and director information, entity records, and related governance files.
• Support the tracking and completion of action items arising from board, committee, and internal governance meetings.
• Administer and maintain governance systems, entity management platforms, board portals, document repositories, transfer agency portals and stock exchange reporting systems.
• Process invoices, purchase orders, expense reports, and related payment documentation, coordinating with Finance, vendors, and internal stakeholders to ensure timely review, approval, and payment.
• Partner with Legal, Compliance, Finance, Tax, HR, executive assistants, business teams, and external service providers to support governance initiatives and deadlines.
• Handle confidential and sensitive information with professionalism, sound judgment, and appropriate discretion.
• Occasional travel may be required to provide on-site support and coordinate day-of logistics during quarterly board meetings.

• Bachelor’s degree preferred; paralegal certificate or equivalent legal, compliance, or corporate governance experience a plus.
• Experience in corporate governance, legal operations, corporate secretary support, compliance, entity management, or executive administration preferred.
• Experience coordinating board or executive-level meetings, events, travel, and logistics in a professional services environment preferred.
• Familiarity with board processes, corporate records, resolutions, minutes, legal entity maintenance, and governance best practices.
• Proficiency with Microsoft Office applications, particularly Word, Excel, Outlook, and PowerPoint.
• Experience with board portal, entity management, document management, and workflow systems preferred.

• Exceptional attention to detail, accuracy, and follow-through.
• Strong written and verbal communication skills.
• Ability to manage competing priorities, meet deadlines, and adapt in a fast-paced environment.
• High level of professionalism, discretion, and sound judgment when handling confidential matters.
• Demonstrated executive presence, poise, and professionalism when interacting with senior leadership, board members, external partners, and C-suite level executives.
• Strong organizational, project coordination, and records management skills.
• Collaborative approach with the ability to build relationships across functions and levels of the organization.
• Problem-solving mindset and interest in improving governance processes, templates, and technology-enabled workflows.

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