Office Coordinator

Overview

Job Title: Front Office Coordinator (Part-Time)

Assignment Type: Contract-to-Hire

Pay: $20-22/hour

Work Schedule: Monday–Friday, 8:00 AM–1:00 PM (25 hours/week)

Benefits: This position is not eligible for benefits.

About The Company:

Our client is a well-established organization within the HVAC and engineering industry that values teamwork, customer service, and operational excellence. They are seeking a dependable administrative professional who enjoys supporting others and helping maintain an organized, efficient office environment.

We are looking for a friendly and organized Front Office Coordinator to oversee front office operations and provide administrative support to the team.

• Serve as the first point of contact by answering incoming calls and welcoming visitors.
• Maintain office, kitchen, and supply inventories while placing orders as needed.
• Coordinate with outside vendors for office maintenance and facility-related services.
• Process incoming and outgoing mail and assist with administrative recordkeeping.
• Schedule conference rooms, meetings, training sessions, and company events.
• Arrange catering and assist with employee recognition activities and office celebrations.
• Maintain office calendars and provide general administrative support to the team.
• Help ensure the office remains organized, stocked, and operating efficiently.

• 2+ years of receptionist, customer service, or administrative support experience preferred.
• Proficiency with Microsoft Office 365.
• Excellent communication and interpersonal skills.
• Strong organizational abilities with attention to detail.
• Ability to prioritize multiple tasks and work independently.
• Professional, positive attitude with a team-first mindset.
• Fully in-office position.
• Part-time schedule of 25 hours per week.
• Looking for someone who enjoys supporting a team and is willing to take ownership of both large and small office responsibilities.
• Opportunity to join a stable organization with long-term potential.
• Consistent weekday schedule with afternoons free.
• Collaborative and team-oriented office environment.
• Opportunity to convert to permanent at 6 months.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.

Reasonable accommodation is available for qualified individuals with disabilities, upon request.