Administrative Assistant and Ecclesiastical Notary

Administrative Services Manager – Nashville, Tennessee

Duration: 12 months | Full‑time | Salary: $39,582.00 per year

Provide administrative support for executives, executive assistants and business units.

• Assist in managing executive schedules.
• Arrange travel, accommodations, itineraries and all correspondence related to arrangements as needed.
• Coordinate and prepare reports, presentations and data, as well as maintaining files, records and correspondence for meetings.
• Maintain confidentiality of information.
• Assist in organizing and implementing events such as meetings, business luncheons and client dinners.
• Assist in facilities management such as managing vendors, ordering supplies and submitting invoices for payment.
• Partner with building management in fielding maintenance requests and assist in office‑driven initiatives such as safety preparedness.
• Assist with onboarding new office employees.
• Assist in company and marketing events, meetings and employee team‑building activities or special projects while maintaining the company culture.
• Meet and greet clients and visitors.
• Maintain documentation and prepare expense reports.