Senior Project Coordinator

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The Senior Project Coordinator will provide routine and some advanced administrative support to internal and external project management team members for a greater volume of projects and/or components of larger, more complex projects. This position will collect, process, input, organize and file data and documentation from various sources and stakeholders in order to support the administrative, documentation, data, reporting, compliance and communications needs of projects.

All activities will be performed in support of the strategy, vision and values of JE Dunn.

• Utilizes responsibility matrix (Work Smart) to ensure alignment with ongoing business process improvement efforts, supporting full project lifecycle.
• Collects, processes, inputs, organizes and files data and documentation from various sources and stakeholders as requested by project management team in accordance with established business processes.
• Processes information within specific time frames to maintain efficiency and timeliness.
• Provides timely and effective communication to internal and external stakeholders.
• Supports project management during the bidding process, creating bid invitations, preparing specifications documents, addressing regulatory and compliance requirements, and creating, tracking and following up on bid communications.
• Supports project management during the award process by issuing and/or preparing bond memos, setting up, issuing, and fully executing subcontracts, and providing system access to dashboards.
• Organizes information into standard formats and reports in various systems such as the project dashboard, CMiC, electronic signature tools, and maintains documents per established file structure.
• Coordinates submission of project documentation per project requirements, prepares routine correspondence (letters, emails, meeting notes, proposals) and reviews outgoing materials for conformance with best practice standards and formats.
• Creates and distributes potential change items (PCIs) and requests for information (RFIs), following up as needed to include pricing efforts and distribution of change orders.
• Supports project management with deliverables such as managing information on the project dashboard and electronically processing submittals, pay applications, bills of sale, compliance documentation, RFIs and change documents.
• Tracks, monitors and/or collaborates with internal stakeholders to ensure necessary documentation (badging, certified payroll, diversity reporting, insurance certificates, bonds, lien waivers, affidavits, etc.) meets compliance requirements before releasing payments to subcontractors.
• May receive and direct incoming telephone calls and visitors or provide additional administrative support to other functions to help meet business and staffing needs.
• Shares subject matter expertise to support teamwork and deliver results.
• Utilizes discretion and integrity with highly confidential and sensitive information.
• Demonstrates commitment to the highest standards of customer satisfaction by displaying courtesy and sensitivity and responding promptly to customer needs.
• Manages difficult or emotional customer situations promptly and efficiently.
• Meets client commitments; recognizes and acts upon service opportunities.
• Solicits and applies feedback to improve quality and service.
• May support various administrative needs for the project team as needed, such as arranging team member travel and managing expense reporting.

• Supports job set-up and updates the system as needed to reflect changes.
• Experienced with performing work tasks associated with full project life cycle.
• Responds to business needs and requests from various stakeholders, often with limited information, and takes steps to gather knowledge and information necessary to complete tasks.
• Prepares advanced correspondence and non-standard communications, using independent thinking.
• Processes advanced and/or unique reports as needed, based upon knowledge of more advanced project systems and information.
• Assesses priorities and…