Administrative Services Assistant

Administrative Services Assistant

The Tennessee Department of Health (TDH) is accepting applications for an Administrative Services Assistant (ASA) 4 contract position in the Department of Health, Division of Family Health and Wellness located in Nashville, TN. This position will be responsible for the processing of contracts and competitive procurements.

Key Responsibilities:

• Prepare, process, and track all assigned contracts and applicable amendments for the Division of Family Health and Wellness.
• Preparation of the contracts will involve research and analytics as to the proper formatting to be utilized for each contract as well as amendments that occur frequently.
• The ASA4 will also process budget, funding, and Contract Processing Worksheet (CPW) revisions for each contract as necessary.
• Process competitive procurements for the Division of Family Health and Wellness (FHW) that include Request For Proposals (RFP), Request for Grant Proposals (RFGP), and Request For Application (RFA).
• Track and reconcile invoices for reimbursement to Edison for assigned contracts.
• Provide adequate administrative support services to meet the FHW Division's operational needs.
• Provide efficient and effective administrative and program support to the Division and Department of Health staff.

Minimum Requirements:

• A bachelor’s degree from an accredited college or university is required, along with a minimum of two years of professional administrative experience.

Required Qualifications:

• Analytical, problem-solving, and critical reasoning skills
• Organized with strong attention to detail
• Proven ability to manage multiple tasks simultaneously
• Proficient in Excel, Word, and other Microsoft Office platforms

Work Environment:

• This is a hybrid position with in-person attendance in Nashville central office required on first day for laptop deployment and orientation.
• Travel to central office is non-reimbursable. In-person attendance required quarterly for division meetings in Nashville.
• Position is renewable annually on 6/30, pending funding availability.
• Typical working hours are Monday - Friday, 8AM to 4:30PM CST. Position is 37.5 hours per week, reflective of state work week.

This position is funded with the Rural Health Transformation grant which is renewable through Oct. 30, 2030.