Assistant Director of Admissions Operations – Law School

Responsibilities

• Monitors daily receipt of electronic application downloads into Unite and prepares large files consisting of E-apps and CAS reports for upload into Slate.
• Processes and screens applications for completion in Slate, cross‑checking CAS application fields with VLS application responses and entering any data that did not upload properly.
• Tracks the status of incomplete applications and regularly communicates with applicants regarding application documents.
• Liaises with LSAC or the VU Slate Team concerning J.D. electronic application flow problems and software issues; recommends and advises on improvements and updates to the law school database platform (Unite) and other software platforms used by the office.
• Sorts applications daily into priority bins in Slate for processing and file reading.
• Distributes files each week within the Slate instance to file readers in accordance with criteria from the Asst Dean of Admissions; troubleshoots reading issues or concerns.
• Provides the Assist Dean of Admissions with Slate queries to manage file review and decisioning.
• Processes J.D. waitlist and deny decisions in Slate; serves as backup for the Department Director’s function of processing admits, scholarship decisions, and admitted student mailings.
• Processes Transfer or Visiting applications from receipt to decision, coordinates and provides updates to the Office of Student Life and Career Services concerning students admitted into either program.
• Ensures applicant decisions and statuses are accurate within Slate and Unite; archives all applications in Unite annually.
• Receives and processes all character and fitness updates for current applicants, current students, and graduates; serves as the point of contact for the Office of Student Life to process character and fitness amendments through secure file transfer.
• Processes departmental financial transactions; stays current on university financial procedures and policies through training sessions.
• Handles travel expense reimbursements for approximately 300 visiting admitted applicants annually (non‑students/non‑employees).
• Manages vendor and event logistics for two Admitted Students Programs, each serving approximately 300 people.
• Handles the processing of J.D. application fees through journal entries.
• Handles payments to vendors for the department through Oracle J.D. recruiting travel reimbursements for student recruiters.
• Orders all supplies and any other items needed for the department using procurement.
• One Card holder: monitors charges and maintains One Card documentation.
• Addresses admissions inquiries—requires knowledge of all aspects of the law school and mastery of Admissions Office print and electronic resources.
• Edits large prospect files for mailings.
• Assists with Candidate Referral Service prospect queries and mailings.
• Assists with Admissions Interview Program interview management and communications, and provides backup for the Interview Program in the absence of the Director.
• Prepares CRS searches in Unite for recruiting events to be uploaded to Slate; advertises these events via email in Slate and follows up with fee‑waiver emails to prospective students.
• Assists with financial aid questions and student account issues.
• Processes all rising 2L scholarship applications and required materials; distributes them electronically through secure file sharing to the respective scholarship committee members.
• Supports the Dean of Admissions and Associate Department Directors daily, including providing ad‑hoc reports on a variety of topics and troubleshooting issues in Slate.
• Prepares correspondence for administrators’ signatures.
• Provides backup support for the departmental email box.
• Monitors the incoming class annually for submission of Dean Certification forms, final transcripts, and immunization form status.
• Updates and submits each academic year the electronic application for J.D., Transfer, Early Decision, and Visiting to LSAC; makes necessary changes during the application year.
• Communicates to the Slate team each academic year any changes to wait list, deny, transfer admit, or letters in the Slate system.
• This position reports to the Associate Department…