Administrative Associate

Responsibilities

• Serving as the division’s receptionist.
• Managing calendars for executive and managerial staff and coordinating internal and external meetings.
• Assisting staff with TDOT authorization forms.
• Assisting the Division Managers with updates to the website.
• Networking and coordinating with various TDOT support divisions and external partners.
• Assisting with staff onboarding and ensuring new staff are properly provided the essential employment materials.
• Interacting with supply and service vendors and serves as the point of contact for space, equipment, and facility issues.
• Manages tracking system for all internal and external data requests.
• Establishing a tracking system that manages public comments sent to the TDOT Commissioner.
• Provides financial support by processing invoices and overseeing state credit card payments.
• Compile and prepare quarterly reports detailing Division activities and billing reports for TDOT Finance.

• Requires a high school diploma and four years of relevant experience, or an equivalent combination of education, training, and experience.
• Knowledge of Microsoft Office 365 products
• Ability to work independently and in a multidisciplinary team environment.
• Ability to work effectively with a wide range of constituents in a diverse community.
• Ability to gather data, compile information, and prepare reports.
• Ability to travel within the state as needed to facilitate or participate in meetings the division hosts.