Executive Assistant

The Executive Assistant provides high-level administrative and operational support to the President & CEO and senior leadership team, ensuring efficient execution of organizational priorities and day-to-day operations. Reporting directly to the Senior Director of Human Resources, with a dotted-line relationship to the President & CEO, this position manages executive scheduling, board and committee coordination, confidential communications, special projects, and organizational events.

The Executive Assistant serves as a trusted liaison among leadership, staff, board members, donors, and community stakeholders while maintaining the highest level of professionalism, discretion, and confidentiality.

• Manage and maintain the President & CEO’s calendar and schedule.
• Coordinate meetings, appointments, speaking engagements, and community events.
• Prepare correspondence, reports, presentations, and briefing materials.
• Screen calls, emails, and visitor requests, prioritizing executive communications.
• Arrange business travel, accommodations, and itineraries.

• Coordinate Board and committee meetings.
• Prepare agendas, meeting packets, and supporting documentation.
• Record and distribute meeting minutes.
• Track Board action items and governance records.
• Facilitate communication between executive leadership and Board members.

• Serve as a liaison between the executive office/s and internal departments.
• Manage confidential communications with donors, community leaders, sponsors, and government representatives.
• Draft professional correspondence on behalf of executive leadership.
• Support executive presentations and public appearances.

• Maintain executive files, records, contracts, and important documents.
• Process invoices, expense reports, purchase requests, and budget-related paperwork.
• Coordinate office procedures and administrative workflows.
• Manage special projects as assigned.
• Provide administrative support to ensure compliance with Federal Communications Commission (FCC), Equal Employment Opportunity (EEO), and other government and industry regulations pertinent to Nashville PBS.
• Provide administrative assistance to and coordinate with Nashville PBS governmental and legislative activities with American Public Television Stations (APTS) and TPTC as necessary.

• Coordinate internal staff meetings, activities, and leadership events.
• Support, coordinate and communicate events logistics of venues, catering, and set up.

• Handle highly sensitive personnel, financial, and strategic information.
• Exercise sound judgment and discretion.
• Represent the executive office professionally with employees, Board members, donors, and external stakeholders.

Knowledge/Skills & Abilities:

Requires an excellent ability to communicate both verbally and in writing. Ability to plan, organize and integrate priorities and deadlines independently. Must be able to understand the importance of working with Board Members and Board Committees. Must have proficient knowledge of Word, Excel, Outlook, and Internet. Ability to provide high level, priority management and calendar management support to executive management. Exceptional interpersonal skills, proven ability to work collaboratively as part of a team in a deadline driven environment.

Excellent ability to build relationships with all staff, volunteers, and vendors/suppliers. Ability to discreetly handle sensitive and high-level confidential information.

• Health Insurance: Nashville PBS is proud to offer you a choice between three different medical plans through Blue Cross Blue Shield of Tennessee using Network S.
• Dental Insurance:Nashville PBS offers a comprehensive dental plan through Blue Cross Blue Shield of Tennessee with their Dental Blue PPO Network.
• Vision Insurance:Nashville PBS offers premium Blue Cross Blue Shield Vision Blue plan
• Life Insurance
• Short-Term Disability:Nashville PBS offers a short-term disability salary continuation (STDSC) program, which may be requested after a…