Administrative Coordinator (Full Time) - Ole Red Nashville

Administrative Coordinator

The Administrative Coordinator is responsible for general administrative functions supporting venue leadership in operations and employee hiring and engagement.

• Assist with daily administrative work and general office functions, including ordering office supplies, submitting invoices for payment, and maintaining files and tracking systems.
• Support the administrative functions for the various operations departments (i.e., Private Events and F&B) with billing and general reporting. Code invoices and expense card statements for approval and maintain and submit monthly accruals.
• Assist in sourcing candidates for hourly positions and schedule interviews.
• Monitor and ensure hiring leaders and new hires are compliant with government I-9 and E-Verify regulations.
• Maintain employee time records to ensure employees are compensated appropriately and timely.
• Track personnel-related items such as attendance, performance reviews and benefit payments.
• Ensure employee paperwork and personnel transactions are completed per company policy.
• Assist with the administration, development and implementation of employee engagement, retention and appreciation efforts.
• Support the venue's training programs by tracking and monitoring the completion of training and required certifications.
• Track routine equipment maintenance needs and required building inspections.
• Perform periodic internal building, health and safety audits to maintain compliance. Partner daily with venue leadership and external auditors when on-site.
• Maintain organization of the office, supplies and equipment.
• Appropriately direct employee inquiries to venue and Company leadership.
• Perform other duties as assigned.

• High school diploma or equivalent required

• 2+ years related experience required

• Strong interpersonal, written and verbal communication skills
• Excellent attention to detail and commitment to providing high-quality work
• Proficient in Microsoft Office and ability to learn new systems