Administrative Services Assistant

Title:

Administrative Services Assistant

Location:

Nashville,TN(Onsite) Duration: 9 Months

Note:

• Tennessee residents ONLY
• New hires are required to report in person for onboarding.
• Hybrid work environment with periodic in-person meetings.
• Travel to the Nashville office will not be reimbursed.
• Typical working hours are M-F 8AM to 4:30PM CST, 37.5 hours per week.

• Provide administrative support for the Perinatal and Infant Section.
• Coordinate meetings, trainings, travel, and schedules for staff and partners.
• Support advisory committee and collaborative meetings, including scheduling, preparing materials, transcribing recordings, taking meeting minutes, and maintaining records.
• Assist with contracts, invoices, budgets, purchase requests, purchasing and shipping activities, and grant tracking.
• Maintain fiscal and administrative documentation in compliance with state and federal requirements.
• Coordinate invoice and payment processing with fiscal and contract staff.
• Prepare reports, correspondence, presentations, meeting materials.
• Maintain organized electronic and hard-copy program files and records.
• Support stakeholder communication and community partnership activities.
• Handle confidential information in accordance with TDH policies.
• Support additional section projects and activities as assigned.

• Graduation from an accredited college or university with an associate's or bachelor's degree is required. At least two years of experience providing administrative, operational, or fiscal support is preferred.