Legal Studies Admissions Coordinator, Law School

Legal Studies Admissions Operations Coordinator

The Legal Studies Admissions Operations Coordinator manages recruitment, admission, and enrollment operations across the Legal Studies offerings, including the LL.M. program, M.L.S. program, and summer programs. The Coordinator processes confidential applications and application materials to these programs, provides program-level assistance for recruiting events including shipping collateral and admissions materials to event venues, and coordinates logistics for prospective student information sessions. The Coordinator also provides administrative support to the Assistant Dean for Legal Studies and the Associate Director of Legal Studies Admissions while serving as the initial point of contact for the Legal Studies admissions team.

This position is located in Nashville, TN and is expected to work in person, on campus four days a week.

Among the nation's leading law schools, Vanderbilt stands out for its distinguished faculty; highly talented students; collegial and collaborative school culture; graduates' top-tier employment outcomes; and global alumni network. The Legal Studies team of professionals serves and delivers all educational programming at the Law School outside of the residential J.D. program. The Legal Studies team operates the admission and enrollment of the domestic LL.M. program, operates the undergraduate Legal Studies minor, and operates all aspects of the M.L.S. program from admission to course delivery.

The Legal Studies team serves prospective students, the Law School, enrolled students, alumni, and the larger legal profession through its commitment to high standards of professional conduct and ethical behavior, accuracy and candor in providing information to prospective students; adherence to principles of equity and inclusion; respect for confidentiality; and excellent customer service.

Key Functions and Expected Performance:

Communications
• A primary point of contact for M.L.S. and LL.M. admission inquiries – requires knowledge of the law school and Admissions Office print and electronic information resources.
• Answer email for the M.L.S. and LL.M. inbox or distribute email to appropriate staff members.
• Answer telephone calls courteously and professionally.
• Handle difficult situations in a "high stakes" environment.
• Use Slate and LSAC UNITE admissions database / customer relations management systems.
• Use web content management, Instagram account management, Canva designs, WeChat messaging, and Microsoft Office Suite (especially Excel).
• Process incoming physical mail: upload to applicant record or distribute to appropriate staff.
• Collaborate with the JD Admissions team when necessary to provide office-level support and service.

Application Processing
• Use Slate and LSAC UNITE systems to process electronic applications as they are received.
• Collaborate with third-party recruiting teams to process M.L.S. applications as they are received.
• Generate application fee waivers in Slate when approved.
• Identify missing materials / incomplete items and resolve as appropriate by communicating directly with applicants or coordinating with the Legal Studies team to resolve.
• Upload and finalize LL.M. application decisions including scholarship awards as relevant.
• Update application status as appropriate.
• Accept special processing assignments as needed, e.g., Character & Fitness summaries, or transfer query spreadsheet.

Legal Studies Recruitment Support
• Provide administrative and general assistance to the Associate Director of Legal Studies Admissions and Assistant Dean for Legal Studies.
• Assist the Legal Studies team in planning communications, website updates, and by attending and helping to run virtual recruiting, such as LSAC Digital Forums, virtual information sessions across academic programs, and manage and administer the LL.M. WeChat group.
• Primary responsibility for shipping recruiting event materials for the LL.M. recruiting season and track delivery.
• Keep track of stock of recruiting collateral, i.e., Viewbook, Fact Sheet, and update the Associate Director of stock.
• Regularly update LL.M. websites, including the…