Administrator, Specialty Tax Operations

Administrator, Specialty Tax Operations

Join Aprio's Specialty Tax team and help clients maximize their opportunities. Aprio is a progressive, fast-growing firm looking for an Administrator, Specialty Tax Operations to join their dynamic team.

This position provides high level administrative support for the Tax Team. We are looking for an experienced individual who is efficient and comfortable being a member of the team. This role will be vitally important to the success of day-to-day operations and organization of the department. The ability to multi-task, while maintaining complex schedules is essential in this position. The ideal candidate is resourceful, an excellent problem solver and very organized.

Assuring completion of projects and assignments in a timely manner is key to success in this position. Independent judgment is required to plan, prioritize and organize the diversified workload.

Position Responsibilities:

• Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department.
• Deliver tax returns, extensions and estimates in both electronic and paper format
• Preparation of zero extensions in tax software
• e-Filing of tax returns
• Coordination of receipt of signed e-File authorizations
• Preparing and proofreading correspondence to include client engagement letters and response letters to the IRS and various tax authorities
• Possess a general understanding of invoicing and reporting in a professional services environment
• Preparation of expense reports
• Handling confidential correspondence and files and new client set up
• Coordinating and managing workflow with the team
• Managing due date reporting for meeting IRS/Tax authorities deadline
• Management of partner prospects and leads
• Reporting in various programs
• Creation of reports in Microsoft Excel with the ability to format, create intermediate formulas, charts, and graphs

Qualifications:

• 5+ years Administrative Experience; experience in a Tax Practice is a plus
• Intermediate to Advanced Excel. More importantly, the ability to be resourceful in learning Excel features and formulas
• Intermediate to Advanced Power Point and Word
• Technology Savvy
• Great interpersonal skills
• Skilled at managing upwards
• Ability to analyze and revise operating practices to improve efficiency
• Detail oriented and comfortable working in a fast-paced and time sensitive office environment
• Proficiency in multi-tasking and prioritizing using strong problem-solving skills and the ability to self-direct
• Aptitude for working with a diverse group of important external clients as well as internal associates at all levels of the organization
• Exceptional written and verbal communication skills are necessary
• Superior organization skills and dedication to completing projects in a timely manner
• Organizes and prioritizes large volumes of information and calls
• Acts as the ambassador of the department
• Ability to work independently and acts as project manager on special projects
• Proofreads for spelling, grammar and formatting, making appropriate changes. Responsible for accuracy and clarity of final copy
• Ability to learn quickly and become proficient with Aprio's Windows based applications

$31.25 - $43.27 an hour The salary range for this opportunity is stated above. As such, an actual salary may fall closer to one or the other end of the range, and in certain circumstances, may wind up being outside of the listed salary range.

The application window is anticipated to close on 9/15/26 and may be extended as needed.

Why work for Aprio:

Whether you are just starting out, looking to advance into management or searching for your next leadership role, Aprio offers an opportunity to grow with a future-focused, innovative firm.

Perks/Benefits we offer for full-time team members:

• Medical, Dental, and Vision Insurance on the first day of employment
• Flexible Spending Account and Dependent Care Account
• 401k with Profit Sharing
• 9+ holidays and discretionary time off structure
• Parental Leave – coverage for both primary and secondary caregivers
• Tuition Assistance Program and CPA support program with cash incentive upon completion
• Discretionary incentive compensation based on firm, group and individual performance
• Incentive compensation related to origination of new client sales
• Top rated wellness program
• Flexible working environment including remote and hybrid options

What's in it for you:

• Working with an industry leader:
  Be part of a high-growth firm that is passionate for what's next.
• An awesome culture:
  Thirty-one fundamental behaviors guide our culture every day ensuring we always deliver an exceptional team-member and client experience. We call it the Aprio Way. This shared mindset creates lasting relationships between team members and with clients.
• A great team:
  Work with a high-energy, passionate, caring and ambitious team of professionals in a collaborative culture.
• Entrepreneurship:
  Have the freedom to innovate and bring your ideas to help us grow to become the CPA firm of choice…