Administrative Assistant To District Manager

Join a team that's hardworking, passionate, and dedicated to making a difference. At Gresco Utility Supply, we believe in empowering our people to deliver exceptional service and expertise to the hundreds of electric utilities we serve across the Southeast.

A career with Gresco means more than just a job—it's an opportunity to grow, collaborate, and make an impact. We value professionals who share our passion and promise of service, integrity, and commitment. Every day, our team works diligently to help our customers succeed, and we reward that dedication with a supportive, rewarding work environment.

• Privately owned and headquartered in the southeastern U.S.
• Serving the utility industry for over 65 years
• Trusted partner to 100+ customers across the U.S.

• Some of our benefits include medical, dental, and vision insurance, life and disability insurance, retirement plans (401(k) and pension plans), educational assistance, and paid time off (PTO).

Reports to:

District Manager

Reporting Jobs:
None

Contacts inside:
District Manager, Customer Service Manager, daily contact with Inside Sales Representatives, Account Managers, Warehouse Manager/Personnel, Receptionist, Purchasing, various corporate personnel and other division offices.

Contacts outside: frequent contact with vendors and customers.

To serve/assist the District Manager and division personnel with a multitude of tasks to better serve the customers.

• Coordinate, direct and oversee administrative support functions for the District Manager and division per personnel:
• Coordinate schedule, travel arrangements, registrations for DM
• Monitor/assist with e-mail and other correspondence for DM
• Distribute meeting minutes/notes for DM
• Coordinate employee incentive programs for DM
• Maintain division calendar and employee leave calendar
• Draft/distribute correspondence to division personnel, vendors/manufacturers, and customers
• Purchase cakes/flowers/meals/gift baskets/gift cards/tickets for employees and customers
• Coordinate and maintain safety meeting records
• Complete reports such as Pre-Invoice Edit Report, Division Sales reports, Manufacturer POS reports, Open Order/Invoice Hold/Back Order reports, and special reports for customers, vendors, and manufacturer meetings (as requested)
• Develop PowerPoint presentations for DM and Account Managers

• Management and planning of special events, meetings, training classes and employee functions, both on- an and off-site, such as:
  Expo, Showcase, etc., Gresco customer outings, Association meetings, customer product training programs, monthly sales meetings, holiday luncheons, employee training programs, and manufacturer/vendor luncheons
• Assist with Gresco special meetings if applicable

• Develop and distribute product and services brochures/flyers
• Coordinate registrations, displays, and materials for trade shows & association meetings
• Coordinate EMC Annual Meeting gifts for DM
• Coordinate division sponsorship for customer events (golf tournaments, clay shoots, etc.)
• Work with Marketing on promotional items
• Customer/employee newsletter submissions

• Approve employee leave requests for DM
• Assist with employee timesheet functions as needed for inside sales, purchasing and warehouse
• Assist with various HR forms such as new hire paperwork or material, etc.
• Assist HR Department with employee meetings and training, if needed

• Process monthly expense report for DM and division credit card
• Assist DM with expense report approval for division personnel
• Assist with credit card renewals, vehicle registrations, insurance cards, etc.

This position requires a person to be experienced in office administration with excellent organizational and communication skills and have a working knowledge of Microsoft Office programs. Must be able to handle deadlines, prioritize workload, establish both short- and long-term goals, and work independently in a timely…