Associate Executive Assistant - Tech-Savvy & Program Management Expertise | Onsite, Nashville, TN

Executive Assistant

Discover Vanderbilt Health:
With eight hospitals and over 180 clinics, we are the region's largest comprehensive academic health system. Vanderbilt Health has a long tradition of providing world-class care to the people of the Mid-South, living out our mission of moving medicine forward through preeminent programs in patient care, education and research. Here you'll find a spirit of collaboration and a supportive community where your expertise is valued, your knowledge expanded and your uniqueness celebrated.

We are committed to fostering an environment where talented, compassionate people are united in bringing the most advanced care to our neighbors throughout the region.

The Executive Assistant provides high-level administrative support to the Chief of Staff, and Executive Vice President. This role is responsible for managing administrative calendars and coordinating meetings, travel arrangements, and expense reporting. The Executive Assistant plays a key role in facilitating executive operations by drafting professional correspondence, preparing communications, and ensuring organizational alignment through the creation and upkeep of org charts.

Additionally, this position supports event-related activities by designing materials such as flyers and coordinating logistics. This role requires discretion, strong organizational skills, and the ability to provide seamless, proactive support in a fast-paced executive environment.

Hours:

7:30am - 4:00pm CST, Monday - Friday

• Healthcare industry experience preferred
• Demonstrated interest in learning and adopting new technologies, including familiarity with AI tools
• Prior experience working within the organization strongly preferred
• Proven experience supporting senior-level executives
• Excellent written and verbal communication skills
• Strong computer proficiency, including Microsoft Office and related tools
• Experience with Workday or similar systems
• Personable, professional demeanor with strong interpersonal skills
• Advanced calendar management and scheduling expertise
• Exceptional attention to detail and organizational skills
• Adaptable and flexible, with the ability to pivot quickly in a fast-paced environment

This role offers the opportunity to make a meaningful impact within Vanderbilt Health, supported by a comprehensive benefits package which may include health, disability, retirement and/or wellness offerings to enhance your well-being and professional growth.

Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity. EOE/Vets/Disabled.