Administrative Assistant

At Galen College of Nursing, we educate and empower nurses to change lives. Since 1989, we’ve dedicated our work to delivering high-quality nursing education with a student-first mindset. As one of the largest private nursing colleges in the country, we combine the support of a close-knit learning environment with the strength of a nationally recognized institution, HCA Healthcare.
That same passion for excellence in the classroom extends to our offices. At Galen, you’ll find a culture deeply rooted in collaboration, innovation, and a shared commitment to improving the future of healthcare. Your work directly touches the next generation of nurses, and your contributions help our students pursue their dream of a compassionate career.
If you’re looking for a career where you can make a difference, grow professionally, and be part of a caring team, we’d love for you to apply for the Administrative Assistant position today!

As a Administrative Assistant at Galen College of Nursing, you will assist and provide guidance to potential and active students in financial and student support related areas.

• Schedule enrollment appointments for incoming students after packaging.
• Contact potential students about missing and/or incomplete documents.
• Review for accuracy and upload completed documents into Campus Vue.
• Assist potential students with completion of forms as needed.
• Detailed documentation of student activities in Campus Vue.
• Start paper file for campus.
• Provide telephone support to Enrollment Specialist as needed.
• Assist with enrollment appointments during periods of high volume.
• Conduct financial aid workshops for both active and incoming students as needed.
• Work closely with Admissions, Student Support and Financial Aid Manger to manage new start.
• Assist in filing and scanning of paperwork following Quarter starts.
• Assist in other areas of financial aid as deemed necessary by Financial Aid Manager.
• Assist in contacting students on a routine basis regarding attendance, performance and progression in the program.
• Assist students with all questions and issues while being at Student support window.
• Assist students during registration.
• Assist students with schedule adjustments during add/drop week or at other times in the term as needed (advising student to impact of choice being made – completion and financial aid).
• Assist students with ordering of uniforms.
• Monitor clinical compliance, contacting students who are non-compliant and working with them to get all required documentation in hand so they can participate in clinical courses.
• Provide student transcripts and verifications for students wishing to pick up these at the campus
• Follow-up with students after graduation to obtain placement information.
• Attend financial aid training, workshops and seminars as necessary.
• Other duties as assigned.

• Education:
  
  Minimum high school diploma or GED, some college helpful but not required. Financial Aid experience a plus.
• Experience:
  
  Experience in Microsoft systems such as Word, Excel, and Internet Explorer.
• Special
  
  Qualifications:
  
  Ability to effectively communicate with a wide variety of people. Position requires great attention to detail, time management skills, and willingness to be a team player. Ability to document all communications with students in Campus Vue. Must have enough knowledge to be able to determine what documents are needed and be able to assist with their completion.
• Physical/Mental Demands & Work Environment:
  Must be able to sit a desk for eight hours at a time.
• Degree of Supervision:
  Minimal.

• Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free Air Med medical transportation.
• Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance, and…