Legal Assistant; Office of Legal Affairs; HYBRID

Discover Vanderbilt Health:
With eight hospitals and over 180 clinics, we are the region’s largest comprehensive academic health system. Vanderbilt Health has a long tradition of providing world‑class care to the people of the Mid‑South, living out our mission of moving medicine forward through preeminent programs in patient care, education and research. Here you’ll find a spirit of collaboration and a supportive community where your expertise is valued, your knowledge expanded and your uniqueness celebrated.

We are committed to fostering an environment where talented, compassionate people are united in bringing the most advanced care to our neighbors throughout the region.

Organization: OLA (Legal Affairs) 20

Job Summary:

Performs administrative and legal support related duties of a complex nature with minimal guidance.

Performs a variety of administrative support which may include scheduling, logistical arrangements, booking travel, expense processing, purchasing, renewing licenses/memberships and maintain on call schedules.

Maintain and file electronic and hard copy files/documents/correspondences/etc. for attorneys and prepare inventory of files to be moved to archives.

Maintain and update matters and matter details and proactively assist the attorneys in managing their matters/requests.

Assist in preparation for certain legal proceedings, draft legal correspondence, prepare medical center documents for certification by attorney.

The responsibilities listed are a general overview of the position and additional duties may be assigned.

Clerical/Administrative (Advanced):
Clerical/Administration is a skill which includes most clerical and administrative functions typically carried out by secretaries, administrators and others who perform a clerical role. Among the duties are:
Ad Hoc Reporting, Calendar Maintenance, Data Entry, Document Duplication, Document Filing and Maintenance, Document Preparation, Employee Record Maintenance, Employee Time Recording, Faxing and Electronic Mailing, Inventory Management, Mail Sorting and Distribution, Meeting Coordination and Scheduling, Message Management, Receptionist Tasks, Special Projects, Spreadsheet Preparation, Travel Arrangements, and Word Processing and Typing.

Document Management (Intermediate):
The use of a computer system and software to store, manage and track electronic documents and electronic images of paper‑based information captured through the use of a document scanner.

Project Tracking & Reporting (Novice):
The ability to track the progress of a project and report on the status.

Human Resources Policies and Procedures (Novice):
Knowledge, adherence and application of human resources policies and procedures.

Ad Hoc Reporting (Novice):
The ability to access information from databases and prepare reports.

Data Analysis (Novice):
The ability to analyze data in an accurate manner.

Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more. At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High‑achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.

Organizational Impact:
Performs tasks that are typically routine that may impact team's performance with occasional guidance.

Problem Solving/ Complexity of work:
Utilizes some discretion and research to solve routine problems.

Breadth of Knowledge:
Applies knowledge of standards, established processes and procedure that apply to your own job.

Team Interaction:
Provides guidance to entry level co‑workers.

Supporting Colleagues :
Develops Self and Others:
Continuously improves own skills by identifying development opportunities.

Builds and Maintains Relationships:
Seeks to understand colleagues' priorities, working styles and develops relationships across areas.

Communicates Effectively:
Open…