Administrative Assistant - Corporate Communications

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Full Time Nashville, TN, US

5 days ago Requisition

Salary Range: $20.94 To $36.05 Hourly

As infrastructure critical to the region’s growth and prosperity, Nashville International Airport® (BNA®) is a vital asset for Middle Tennessee and serves as a gateway to Music City and beyond. The State of Tennessee’s 2025 Economic Impact Study reports that in 2024 alone, BNA generated $13.8 billion in total economic impact, supported 80,000 jobs and contributed to $2.1 billion in federal, state and local taxes.

BNA receives no local tax dollars. For more information, visit  . Follow us on Facebook: @Nashville International Airport  , X: @ and Instagram: @Fly Nashville . Learn more about New Horizon, our $3 billion growth and expansion plan for the airport, at  .

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities/Drug Free Workplace.

• Interview(s)
• Offer
• Ten (10) year background check, including criminal history check, motor vehicle check, pre‑employment drug screen and breath alcohol test
• Onboarding
• Deferred compensation plans
• Educational Assistance
• Health, Dental, Vision, Life, Disability Insurance
• Health Screenings
• Paid Holidays
• Annual/Bereavement/Military Leave

Accepting Applications until filled.

Hourly Range: $20.94 (Min.) - $28.50 (Mid.) - $36.05 (Max.)

* Final pay offer will be based on relevant skills and experience to the position.

The Administrative Assistant for Corporate Communications and Marketing performs administrative support and assigned responsibilities to ensure efficient operations of the office. This includes budget coordination, calendar management, travel, meeting requirement and a high‑level understanding of confidentiality. Other responsibilities include supporting the departments (Communications, Event Planning, Arts at the Airport and Customer Experience) to fulfill the mission of MNAA.

• Coordinates activities within department providing direct support VP, Corporate Communications and Marketing.
• Enters agreements into financial and business systems, and runs reports as requested from those systems.
• Keeps contracts updated for the website, social media, web feedback portal and Mailchimp.
• Completes business management activities for the department, including monitoring department budgets.
• Maintains and updates master community contact list.
• Serves as point of contact for outside consultants, contractors, and vendors desiring to work with the department on MNAA projects.
• Answers and directs phone calls in a professional manner.
• Greets department's visitors and directs them in the right direction, answers inquiries, and creates a welcoming environment.
• Monitors the department's shared email folder and disseminates emails as appropriate.
• Organizes and schedules meetings and appointments.
• Produces and distributes correspondence memos, letters, faxes and forms.
• Attends meetings and takes accurate notes to ensure departmental assignments are accurate, updated and disseminated on the expected schedule.
• Develops and maintains filing system for department.
• Understands and maintains a high level of confidentiality.
• Handles sensitive information in a confidential manner.
• Receives, sorts and distributes mail.
• Participates in the implementation of new systems and technologies to support of Corporate Communications and Marketing Department.
• Orders and maintains office supplies for department.
• Organizes and books travel arrangements.
• Receives invoices, reviews for accuracy and submits for payment.
• Procures items and services for the department; tracks records in adherence with procurement procedures and processes.
• Mana…