Administrative Assistant - Division of Epidemiology; Hybrid

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Organization:
Epidemiology Admin

Job Summary:

Provides administrative support of an area's activities with occasional guidance. Responds to customer needs by consulting with others as appropriate or by following established guidelines. Organizes flow of daily operations to ensures service priorities are met.

DEPARTMENT SUMMARY The Division of Epidemiology is committed to:
Conducting research to enhance and expand our understanding of the distribution and determinants of disease Promoting collaboration aimed at translating research into cost-effective strategies of disease prevention and health care delivery Training independent investigators in epidemiology research and disease prevention Our faculty share a broad interest in the research of genetics, nutrition, and other lifestyle and environmental factors.

• Performs a variety of administrative support which may include scheduling, booking travel, expense processing and purchasing.
• Compiles, coordinate and assist in the collection, processing and submission of data.
• Prepares reports and other documentation as requested by area.
• Creates and maintains accurate documents and records.
• The responsibilities listed are a general overview of the position and additional duties may be assigned.

• Calendar Maintenance (Novice):
  The ability to prioritize and maintain a calendar or calendars of scheduled meetings or events. Able to accurately change or update a calendar with no scheduling conflicts.
• Document Management (Novice):
  The use of a computer system and software to store, manage and track electronic documents and electronic images of paper based information captured through the use of a document scanner.
• Financial Processes (Fundamental Awareness):
  Ability to monitor costs, expenses and revenue as well as the ability to manage those costs and expenses in relation to budgeted amounts.
• Clerical/Administrative (Novice):
  Clerical/Administration is a skill which includes most clerical and administrative functions typically carried out by secretaries, administrators and others who perform a clerical role. Among the duties are:
  Ad Hoc Reporting, Calendar Maintenance, Data Entry, Document Duplication, Document Filing and Maintenance, Document Preparation, Employee Record Maintenance, Employee Time Recording, Faxing and Electronic Mailing, Inventory Management, Mail Sorting and Distribution, Meeting Coordination and Scheduling, Message Management, Receptionist Tasks, Special Projects, Spreadsheet Preparation, Travel Arrangements, and Word Processing and Typing.
• Data Verification (Novice):
  The ability to verify data in an accurate manner.
• Human Resources Policies and Procedures (Fundamental Awareness):
  Knowledge, adherence and application of human resources policies and procedures.

• Organizational Impact:
  Performs tasks that are typically routine that may impact team's performance with occasional guidance.
• Problem Solving/ Complexity of work:
  Utilizes some discretion and research to solve routine problems.
• Breadth of Knowledge:
  Applie…