Receptionist, Administrative​/Clerical

What this job involves

The Receptionist will provide general office support with a variety of clerical activities and related tasks. They will be responsible for greeting employees and visitors, answering incoming calls, mail distribution, flow of correspondence, maintain calendars for meetings, as well as additional clerical duties.

• Greet/host/provide support for guests, visitors and employees
• Assist visitors and employees with way finding
• Answer all in-coming calls
• Submit visitor and parking requests
• Update phone lists, SOPs and other administrative duties as requested
• Point of contact for packages/deliveries
• Respond and follow through to requests for information and communicate with all levels of management with minimal supervision
• Strong leadership and teamwork with Security vendor personnel that will assist at the reception desk

• Housekeeping Duties (i.e. pick up and display literature, maintain a welcoming and clean presentation of the Lobby, report any mechanical issues or other issues to the facilities group, etc.)
• Assist in the resolve of problems associated with all building services including, but not limited to janitorial, mailroom, badging, and conference room/AV Support.
• Assists with the coordination and scheduling of visitors with the property security desk
• Assists with the coordination and scheduling of office/building maintenance activities

• Support onsite mailroom with packages/deliveries
• Support onsite mailroom to prepare postage/labels for mail/UPS/Fed Ex, courier services, etc.
• Provide full mailroom coverage when needed

• Any and all other duties and tasks as assigned

• High school diploma or GED
• 1-2 years of experience in customer service, hospitality, office settings or related experience.
• Excellent customer service and relationship building skills
• Strong organizational, interpersonal and communication skills
• Working knowledge of Microsoft Word, Excel, Power Point, and Outlook Software
• Reliable transportation - no onsite parking, but public garages are local (Public Transportation Recommended). Site is located on city bus line, MBTA Green line stop opening at the location in the spring, and walking distance to North Station
• Full-time position on location - no remote work

• Associate's degree or college classes.
• 3 years of administrative/facilities experience supporting multiple people, preferably in the commercial real estate industry
• Experience in supporting a front desk that has high security standards and protocols
• Mailroom experience

• This is largely a sedentary role; however, some mailroom duties are required. This would require the ability to handle packages, deliver mail/packages in multi-floor building, and bend, walk or stand as necessary

Nashville - TN | 100% Onsite

Full Time - Morning Shift

At JLL, we are collectively shaping a brighter way — for our clients, ourselves and our fellow employees. We choose to take the more inspiring, innovative, and optimistic path on our journey toward success. What sets JLL apart is our culture of collaboration, locally and across the globe, which allows us to create transformative solutions for the real estate industry. We support each other's wellbeing and champion inclusivity and belonging across teams.

JLL is an Equal Opportunity Employer committed to diversity and inclusion.