Lead Administrative Assistant - Clinical Pharmacology

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With eight hospitals and over 180 clinics, we are the region’s largest comprehensive academic health system. Vanderbilt Health has a long tradition of providing world‑class care to the people of the Mid‑South, living out our mission of moving medicine forward through preeminent programs in patient care, education and research. Here you’ll find a spirit of collaboration and a supportive community where your expertise is valued, your knowledge expanded and your uniqueness celebrated.

We are committed to fostering an environment where talented, compassionate people are united in bringing the most advanced care to our neighbors throughout the region.

The Lead Administrative Assistant will be primarily responsible for student hires and other HR related processes. The Lead AA will serve as a primary resource for daily operations and provides administrative and business support to complex area(s), independently. The Lead AA will also serve as a liaison with internal/external groups.

The Division of Genetic Medicine and Clinical Pharmacology is a robust and dynamic division, innovating across its research and clinical missions to integrate genome variation and function to better define biological mechanisms of human disease. A leader in personalized medicine, the division aims to understand how basic molecular, biochemical and cellular processes are altered in various pathological conditions, seeking to identify novel therapeutic interventions for human diseases.

The division is closely tied to the Vanderbilt Genetics Institute, which leads the nation in mapping the complex interactions between our genome and human health.

• Performs key administrative functions which may include serving as representative of the organizational area.
• Proactively facilitates and manages administrative functions.
• Supports and coordinates area initiatives.
• Compiles data, analyzes information and summarizes findings in support of an area.
• Analyzes and prepares budgetary data.
• The responsibilities listed are a general overview of the position and additional duties may be assigned.

• Financial Processes (Intermediate):
  Ability to monitor costs, expenses and revenue as well as the ability to manage those costs and expenses in relation to budgeted amounts.
• Clerical/Administrative (Advanced):
  Clerical/Administration is a skill which includes most clerical and administrative functions typically carried out by secretaries, administrators and others who perform a clerical role. Among the duties are:
  Ad Hoc Reporting, Calendar Maintenance, Data Entry, Document Duplication, Document Filing and Maintenance, Document Preparation, Employee Record Maintenance, Employee Time Recording, Faxing and Electronic Mailing, Inventory Management, Mail Sorting and Distribution, Meeting Coordination and Scheduling, Message Management, Receptionist Tasks, Special Projects, Spreadsheet Preparation, Travel Arrangements, and Word Processing and Typing.
• Ad Hoc Reporting (Intermediate):
  The ability to access information from databases and prepare reports.
• Analytical Skills (Novice):
  The process of identifying, evaluating, interpreting and organizing data. It includes sorting through data to identify patterns and establish relationships for decision making.
• Human Resources Policies and Procedures (Novice):
  Knowledge, adherence and application of human resources policies and procedures.

• Organizational Impact:
  Independently performs non-routine tasks that significantly impact team and other related teams.
• Problem Solving/ Complexity of work:
  Gathers and analyzes data to solve problems that arise with little or no precendent.
• Breadth…