Administrative Assistant

Our client, a growing company in the real estate industry, is seeking a detail-oriented and organized Administrative Assistant to support daily office operations and ensure a seamless experience for internal teams, tenants, vendors, and clients. This position is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and takes pride in providing exceptional administrative support.

• Provide administrative support to property management and operations teams
• Answer and direct incoming phone calls and emails professionally
• Maintain electronic and physical filing systems, ensuring documentation is accurate and organized
• Prepare correspondence, reports, notices, and other business documents
• Coordinate meetings, calendars, and scheduling for team members
• Assist with invoice processing, data entry, and record maintenance
• Support vendor and tenant communications, responding to inquiries and routing requests as needed
• Track work orders, service requests, and project updates
• Maintain office supplies and assist with overall office operations
• Scan, upload, organize, and archive important documents
• Assist with special projects and provide general administrative support as needed

• 2+ years of administrative, office support, or customer service experience
• Experience supporting a real estate, property management, construction, or professional services environment preferred
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Excellent verbal and written communication skills
• Exceptional organizational skills and attention to detail
• Ability to prioritize multiple tasks and meet deadlines
• Professional demeanor with strong customer service skills
• Experience with property management software or CRM systems is a plus

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application.

In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada:
Based on Highspring's discussions with its Client, Highspring's understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may…