Administrative Assistant

Primary Responsibility : Performs administrative and office support activities for multiple staff and board members . Reports to Organizing Director.

Duties

• GENERAL ADMINISTRATIVE SUPPORT
  • Provide direct support to the NOAH Office, task forces, and other NOAH structures, coordinated through the Organizing Director
  • Purchase/Order office supplies;
    Prepare meeting materials, copies, etc.
  • Answer and direct phone calls and email communications
  • Prepare and distribute materials for monthly Board and Executive Committee meetings, andNOAH public meetings
  • Maintain hardcopy and electronic filing system
  • Monitor office equipment and arrange needed maintenance and repairs
  • Provide general support to visitors
• DATABASE AND MEMBERSHIP INFORMATION
  • Track meeting attendance for all NOAH meetings;
    Maintain Every Action database, recording contact information and resolving discrepancies
  • Process Membership forms for NOAH Member organizations
  • Maintain records for NOAH board representatives from member groups
• COMMUNICATIONS
• Draft eblasts using Every Action system
• Generate mailings using data exported from Every Action
• Post messages on Facebook, Twitter, Instagram
• Create flyers and graphics (Canva or other program desired)
• Set up Zoom meetings, webinars, Facebook Live, and other platforms
• Assist with content of NOAH website (Word Press knowledge desired)
• FINANCES AND FUNDRAISING
  • Ensure consistency between Quick Books data and Every Action donor transaction data
  • Track funding deadlines (e.g., federal and state reporting, grants) and ensure they aremet
  • Assist staff in fundraising events and grant-writing
• FLEXIBILITY
  • Other duties as assigned
  • Attend Monthly Membership Meetings as well as occasional meetings at night or on weekends.

Requirements

• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and oral communication skills
• Strong organizational and planning skills
• Proficiency in MS Office:
  Word, Excel, Outlook
• Unconscious bias or implicit bias training required, to be completed in 6 months after hire.
• Commitment to NOAH's Mission :
  To build a powerful coalition of faith-based and community organizations so their constituents gain a real voice inpublic affairs and community issues.
• Familiarity with Mac operating system
• Familiarity with Every Action database management system and Voter Activation Network
• Familiarity with social media and graphics programs (preferred)

Compensation: $20 per hour, depending on experience (full-time, non-exempt position); benefits:
Health Insurance Stipend, Cell Phone Stipend, Paid Vacation and Sick Leave

• Date Posted:
  September 17, 2026
• Type:
  Full-Time
• Job Function:
  Administrative
• Service Area:
  Community Development
• Start Date:
  
  09/30/2026
• Salary Range: 20