Administrative Assistant

SHR Talent is partnering with a client in Nashville, TN in its search for a Contracts Administrative Assistant. This is a contract opportunity with the potential to transition to a permanent position in 2027.

The Contracts Administrative Assistant will support the management and coordination of subcontractor agreements, insurance documentation, and other contract-related requirements. As a newly created position, this role is ideal for a proactive, organized professional who is comfortable working through ambiguity, taking ownership, and helping create structure as the position evolves.

• Coordinate and track subcontractor and contractor agreements from initial distribution through final execution
• Follow up with subcontractors, contractors, and internal stakeholders to obtain outstanding signatures, documentation, and required information
• Review and track insurance documentation and contract-related requirements to ensure necessary items are in place before work begins
• Maintain accurate records of contract status, outstanding items, executed agreements, and related documentation
• Proactively identify incomplete or missing contract documentation and drive follow-up through resolution
• Communicate with contractors and subcontractors regarding contract requirements, documentation, and next steps
• Organize and maintain electronic contract files and administrative records
• Support the development and improvement of processes for contract tracking and administrative workflows
• Assist with general administrative responsibilities and special projects as needed
• Manage multiple priorities and deadlines while maintaining a high level of accuracy and attention to detail

• 2+ years of administrative, contracts administration, project support, or related experience
• Prior experience working with contracts, agreements, or contract-related documentation required
• Experience with insurance documentation or insurance-related contract requirements preferred
• Construction, general contracting, subcontractor, or related industry experience strongly preferred
• Associate’s or Bachelor’s degree preferred
• Strong organizational and follow-up skills with the ability to manage multiple deadlines and outstanding items
• Proactive, self-motivated approach with the ability to work independently and take ownership of responsibilities
• Comfortable working in a newly created role where processes and procedures may still be developing
• Strong written and verbal communication skills
• High attention to detail and ability to maintain accurate, organized documentation