Executive Administrative Assistant

Exciting opportunity to join the nation's largest provider of healthcare services! HCA Healthcare is a national leader in providing modern, culturally competent, patient-centered care and we are driven by a single goal: the care and improvement of human life.

We are currently looking for an exceptional Executive Administrative Assistant to join our Clinical Services Group.

We believe in our team and your ability to help us provide high quality, compassionate care in the communities we serve. We offer an excellent benefits package, competitive salary, tuition reimbursement, and growth opportunities. We are seeking a great addition to the team who feels patient care is as important as we do.

This role is office based at CSG Headquarters in Brentwood, TN.

• Performs complex administrative duties including composing correspondence and coordinating resources across corporate functions.
• Coordinates necessary travel arrangements and processes travel expense reports via Concur and prepares reimbursement reports as requested
• Handles various administrative details with initiative and good judgment.
• Provides general administrative support including typing, answering multiple phone lines, indexing and filing documents, making copies, handling travel arrangements, and scheduling meetings.
• Schedules meetings (internal/external to the organization) conference calls, teleconferences and web seminars as requested.
• Maintains Outlook calendars and email as assigned.
• Prepares reports for company activities as required.
• Performs a wide variety of duties such as, composing correspondence, preparation of forms, charts, schedules, and presentation materials as needed.
• Establishes and maintains confidential and operational files for the Executive Team and maintains confidential and operational files as requested.
• Maintains a master list of current personnel supporting division operations as assigned by division executives.
• Communicates changes to corporate personnel responsible for managing these lists.
• Coordinates and schedules activities for outside Board affiliations.
• Maintains the Division policy & procedure manuals.
• Answers phones and screens phone calls, assists and directs callers and takes messages. Answers inquiries and/or referring callers/visitors to appropriate person/department.
• Maintains schedule of use of conference rooms.
• Sorts and distributes mail and other deliveries. Prepares packages for overnight delivery.
• Ensures adequacy of office supplies and equipment.
• Assists other staff as requested.
• Attends meetings as assigned and participates in educational activities and programs.
• Maintains strictest confidentiality.
• Practice and adhere to the “Code of Conduct” philosophy and “Mission and Value Statement”.

• A minimum of five years of administrative experience is required, including at least two years in a healthcare organization (appropriate education may be substituted for experience).
• High proficiency in workflow and productivity tools, such as:
• Outlook (required)
• Concur (highly preferred)
• SharePoint and Teams
• Adobe PDF form editing
• PowerPoint formatting
• Excel for trackers, lists, and dashboards
• Ability to quickly learn internal systems (e.g., IT, HRIS, service portals).

• Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health and telemedicine services
• Wellbeing support, including free counseling and referral services
• Time away from work programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence
• Savings and retirement resources, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred…