Administrative Assistant

Our client, a growing company in the real estate industry, is seeking a detail-oriented and organized Administrative Assistant to support daily office operations and ensure a seamless experience for internal teams, tenants, vendors, and clients. This position is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and takes pride in providing exceptional administrative support.

• Provide administrative support to property management and operations teams
• Answer and direct incoming phone calls and emails professionally
• Maintain electronic and physical filing systems, ensuring documentation is accurate and organized
• Prepare correspondence, reports, notices, and other business documents
• Coordinate meetings, calendars, and scheduling for team members
• Assist with invoice processing, data entry, and record maintenance
• Support vendor and tenant communications, responding to inquiries and routing requests as needed
• Track work orders, service requests, and project updates
• Maintain office supplies and assist with overall office operations
• Scan, upload, organize, and archive important documents
• Assist with special projects and provide general administrative support as needed

• 2+ years of administrative, office support, or customer service experience
• Experience supporting a real estate, property management, construction, or professional services environment preferred
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Excellent verbal and written communication skills
• Exceptional organizational skills and attention to detail
• Ability to prioritize multiple tasks and meet deadlines
• Professional demeanor with strong customer service skills
• Experience with property management software or CRM systems is a plus