Admissions Coordinator

The Admissions Coordinator supports Vanderbilt University’s graduate enrollment goals through a combined portfolio of prospective-student recruitment, applicant advising, yield outreach, application review, and admissions operations. Reporting to the Associate Dean of Graduate Admissions and Enrollment, the Coordinator independently manages assigned recruitment and applicant‑engagement activities; interprets graduate admissions requirements for prospective students and campus partners; conducts preliminary review of routine application information;

and coordinates assigned admissions‑cycle processes within established policies, timelines, and enrollment priorities.

The position serves as a visible point of contact for prospective and admitted graduate students. It conducts presentations and outreach, supports on‑campus and virtual recruitment events, develops relationships with students and university partners, and follows admitted students through key enrollment steps. The Coordinator also maintains accurate applicant records and supports application processing and quality control. The role exercises judgment in responding to applicants, tailoring outreach to different audiences, resolving routine admissions questions, and identifying matters that require policy or leadership review.

Graduate Admissions and Enrollment is a unit within University Enrollment Affairs that supports Vanderbilt’s graduate enrollment goals through recruitment, application review and processing, admissions operations, systems, data, and service to prospective students, applicants, admitted students, academic programs, and campus partners. The office works across the university to support consistent, efficient, and student‑centered graduate admissions practices.

• Coordinate assigned graduate recruitment activities, including campus visits, information sessions, presentations, tours, virtual programs, and selected off‑campus events.
• Serve as an admissions representative to prospective students, admitted students, families, faculty, staff, and external partners; explain Vanderbilt graduate offerings and admissions processes clearly to varied audiences.
• Advise prospective applicants on admissions requirements, application preparation, deadlines, credential submission, and appropriate next steps while recognizing questions that require academic or policy review.
• Manage assigned prospective‑student and admitted‑student outreach, including inquiry follow‑up, event communications, yield campaigns, and individual follow‑up with students who have not completed key enrollment steps.
• Develop and deliver audience‑appropriate presentations, email communications, event materials, and other recruitment content in collaboration with enrollment and program colleagues.
• Build working relationships with academic programs, campus partners, undergraduate advising communities, alumni, and external organizations that support graduate recruitment and enrollment.
• Travel periodically and work selected evenings or weekends to represent Graduate Admissions and Enrollment at recruitment and yield activities.

• Apply knowledge of graduate admissions standards and processes to review routine application information, assess completeness and eligibility under established criteria, and prepare preliminary recommendations or referrals for further review.
• Process graduate applications, transcripts, test scores, decisions, and supporting materials accurately and within established timelines.
• Independently manage assigned processing queues, application checklists, document uploads, status updates, and shared…