Program Administration Manager

Founded in 1946 and based in Nashville, Tennessee Wildlife Federation is one of the state’s oldest and most influential conservation organizations. For 80 years, we’ve worked to protect Tennessee’s wildlife, promote responsible stewardship of natural resources, and ensure everyone can enjoy the outdoors. With an annual operating budget of $6.5 million, the Federation operates statewide to advance meaningful conservation efforts. As a trusted voice for sportsmen, outdoor enthusiasts, and conservation advocates, we lead conservation efforts that make a lasting impact — and we’re looking for people who want their work to make a real difference for Tennessee’s wild places.

The Program Administration Manager manages the administrative, financial, and technical functions that support the TN Scholastic Clay Target Program (SCTP). Working closely with the TNSCTP Manager and reporting to the Director of Programs, this role maintains the program’s administrative framework—covering documentation, compliance, data systems, budgeting support, and communication tools to provide reliable administrative infrastructure that facilitates organized and effective statewide operations.

This role is responsible for day-to-day sponsorship outreach, coordination, processing, and recordkeeping in accordance with the sponsorship requirements and direction established by Program leadership.

No relocation assistance provided

• Manage administrative systems that support TNSCTP operations, ensuring documentation, compliance processes, and workflow standards are consistently applied.
• Maintain official program records, including contracts, waivers, policy forms, and other required documentation.
• Oversee the processing and reconciliation of registration, sponsorship, and financial records, maintaining accurate and organized administrative databases in accordance with program requirements established by the TNSCTP Manager.
• Coordinate administrative readiness for events, trainings, and meetings, including required forms, insurance documentation, vendor paperwork, and compliance materials.
• Support communication workflows by maintaining administrative information channels for coaches, parents, and athletes.
• Partner with Communications to maintain accurate, up‑to‑date website content and program resources.
• Coordinate administrative communication with coaches regarding interested athletes, team inquiries, and program information.
• Set up coach certification classes and maintain related administrative records.
• Track scholarship and All‑State applications and maintain organized documentation for event preparation.
• Organize and secure program data and files, maintaining structured digital systems and creating SOPs and administrative guides to support consistent program operations.
• Manage administrative components of the TNSCTP budget, including expense tracking, coding, reconciliation, and financial documentation.
• Monitor program revenues associated with fees, events, and sponsor ships to ensure accurate administrative reporting.
• Maintain sponsorship documentation and tracking systems in coordination with internal departments.
• Identify administrative efficiencies that support responsible financial stewardship and help reduce program expenses.
• Oversee administrative processes for payment tracking,
  verification
  , and documentation, working closely with the Finance Department to ensure accurate and timely financial management.
• Manage administrative processes for season registrations, including payment reconciliation, coding checks, and coordination with Finance to ensure accurate revenue tracking.
• Lead program sponsorship efforts by identifying, cultivating, and securing sponsors, and managing all…