Unit Secretary - GI​/Endo

Nashville General Hospital is hiring a Unit Secretary for GI/Endo as a full time job in Nashville, Tennessee.

This position is primarily responsible for performing reception and clerical duties for a specific patient care unit and for functioning as the focal communication source for the nursing station.

• Address patients, visitors, families, and co-workers in a pleasant and respectful manner; display courtesy at all times.
• Responds quickly & appropriately to inquiries and requests.
• Assist co-workers without being asked.
• Maintain confidentiality of all patient-hospital or physician related information. Refrain from gossip and speak in low tones in all appropriate areas.
• Demonstrate a pleasing disposition and sensitivity to visitors, families, and co-worker needs.
• Below the accepted standard for unscheduled absences.
• Assume the responsibilities form maintaining health interpersonal relationships with all those working or being cared for in the hospital
• Demonstrate a commitment to providing the highest and most reliable quality service available on a daily basis.
• Strive for positive change in work area. Cooperates with team members in a constructive and supportive manner.
• Demonstrates ethical conduct and practices.
• Uses work time productively; limits personal phone calls, written communication, visitors, etc. to break and meal times
• Routinely maintains a safe & clean work area.
• Demonstrates flexibility in working hours, shift schedules, and assignments in order to meet staffing requirements
• Follows established procedure for schedule changes, special time and vacation requests, and return to work slips
• Organizes workload and assists as needed

• Notifies appropriate unit personnel of an admission, transfer or post-op patient.
• Greets all persons coming to nursing station, answer inquires, directs and assists, takes messages, assists with flowers, gifts and mail.
• Directs patient/visitor complaint/concerns to appropriate persons
• Maintains confidentiality and release of information only to authorized persons
• Explains and interprets policies and procedure when appropriate.
• Facilitates flow of communication in a courteous, pleasant manner.
• Cooperates with other personnel.
• Receives/delivers phone messages.
• Communicates patient information to patient's nurse in a timely manner.
• Consults/keeps Clinical Quality Coordinator and/or charge nurse informed of activities, needs, and/or problems of unit.
• Informs oncoming unit secretary of problems/tasks via written or verbal report.

• Organizes and maintains patient records
• Assembles and prepares appropriate chart forms,
• Monitors and maintains inventory cost effectively and in a manner that is readily available for staff usage
• Transcribes all physician orders in systemic fashion.
• Enters orders and messages into computer hospital information system
• Documents order numbers from Affinity to physician's order sheet; signs off all orders
• Coordinates patient transfer orders with ancillary services receiving unit and assures that all patient records, forms, and name stickers accompany patient to receiving unit.
• At the beginning and end of shift reviews charts for any missed orders.
• Enters pertinent information as required.
• Prepares requisition for consultation and documents as required.
• Enters into Affinity orders for specimen collection
• Generates specimen collection for specimens to be collected
• Sends specimens to laboratory

• Transports/runs errands for unit.
• Participates in quality improvement, safety, and infection control issues.
• Participates in orientation of new personnel.
• Complies with schedules; is punctual.
• Participates on committees and taskforces.
• Attends all staff meetings and/or reads all staff meeting minutes.
• Maintains a professional standard of grooming and dress.
• Willingly floats to other units based on patient census & availability as requested by CQC/Supervisor

• Communicates admission, discharge, transfer, and deaths to appropriate departments and completes death notification form.
• At time of discharge schedules follow-up appointments and post discharge ancillary services.
• Notifies appropriate department of patient disposition through computer or phone.
• Breaks down patient in universal chart order and places in appropriate medical record box.
• Maintains patient census record.
• Enters procedure charge in computer information system in those areas responsible for charge posting.
• Assures proper…