Administrative Service Assistant

We are Seeking an Administrative Service Assistant to Provide professional administrative support to the Tennessee Department of Health’s Overdose Response Coordination Office (ORCO), including purchasing, fiscal documentation, travel, scheduling, records, communications, and statewide program support.

• Monitor, purchase, receive, and document office supplies in accordance with state procedures.
• Support the Fiscal and Grants Manager with contracts, invoices, agency communications, annual accrual audits, and file organization.
• Coordinate in-state and out-of-state travel using applicable travel rules and accurate accounting codes.
• Schedule meetings across multiple stakeholders and arrange conference lines, video services, and other meeting technology.
• Take meeting notes and maintain organized, accessible office files and work-product documentation.
• Support ORCO program implementation across Tennessee public health regions.
• Coordinate social media releases, website updates, maintenance, and flyer production with ORCO staff and partners.

• Administrative coordination, procurement, invoice support, travel planning, and records management
• Strong organization, attention to detail, and ability to manage multiple priorities
• Clear written and verbal communication with staff, agencies, and external stakeholders
• Meeting scheduling, note-taking, file maintenance, and virtual meeting technology
• Knowledge of state policies, documentation requirements, travel regulations, and accounting codes
• Website, social media, and flyer coordination
• Bachelor’s degree and three years of increasingly responsible professional administrative experience, or an approved combination of education and experience

• This hybrid Nashville-based role requires dependable weekday availability, professional administrative judgment, accurate handling of fiscal and operational records, and effective coordination with ORCO staff, contracted agencies, partners, and statewide public health stakeholders.