GM Admin

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Full Time Kodak, TN, US

Salary Range: $15.00 To $18.00 Annually

Mountain Motorsports

GM Admin

PURPOSE OF POSITION :
To assist the GM and the GM admin related duties that are not in direct alignment with revenue however have an impact on operational excellence. .

ESSENTIAL DUTIES AND RESPONSIBILITIES:

KRAs:

ADMINISTRATION:
Assist the GM Admin in accomplishing all assigned administrative tasks

CULTURE:
Contribute to the culture of the company in a positive way by using the mission and core values to focus on personal development and teamwork.

ADMINISTRATION:
Assist the GM and Management team with the following:

Accurately and efficiently maintain digital communication systems for the store and General Manager

Complete tasks as directed by the General manager in an accurate, effective and efficient manner

Maintain compliance with the intent of all laws, government regulations, dealer agreements, vendor agreements and company policies and procedures .

Ensure that all incoming mail or similar items are properly put in the bin for transfer.

Collect information associated with customer requests and report it effectively when necessary for Warranty Cancellations and other customer related issues.

Coordinate the purchase of office supplies, event food or business related goods as needed. Implement and utilize cost saving strategies when possible.

Review and understand all MMS process and procedures including the how to’s and be able to teach them as needed. Report any lack of improvement to GM for accountability and training purposes.

Be a liaison for interdepartmental communication, GM, and accounting. This includes the proper communication and timely completion of accounting issues communicated digitally via Trello.

Maintain the logs for company vehicles and company credit cards.

When there is an event or meeting at your location, procure the necessary tables, chairs, entertainment , food etc

Help with various administration activities, filing, reports etc..

Order and/or pick up lunch for the team on Saturdays.

Manage the uploading and monthly reconciliation of sales deal scanning.

Complete End Of Day and account for any overage or loss. Gm to Sign off on variances.

Complete weekly deposit for offsite vendor cash pickup. (Bank run if PNC local)

Receipt incoming checks on store level to the proper department.

Complete and process all UCC’s and new/used titlework that is of a standard nature

Be or be able to become a Notary

Track all used titles coming from lien holders to reduce delays and increase inventory turns.

Scanning and filing of MSO’s/Titles in store to drive. Maintain incoming/outgoing MSO’s & Titles.

Reconcile that all 8300’s are completed digitally for each required transaction.

Assist the Compliance officer with items that require someone on site as requested

Warranty register all sales deals while ensuring accuracy on data, rebates, and program selection.

Begin, track, and complete manufacturer coupon cases for redemption. Track and complete pending unpaid coupons.

Manage the time card punches and time off calendar according to company standard.

Regular, Scheduled, Predictable Attendance during store hours is required

CULTURE:

Be an example of living the mission and core values

Hold yourself, your peers and your team to the highest level of accountability with cleanliness, organization, and safety standards.

Proactively support and work with other employees, departments and/or locations to give the customer a seamless experience in ways that promote teamwork and our core values

Understand and reinforce the Mountain Motorsports mission statement. Greatly…