Office Operations Specialist - Nashville

Software One and Crayon have come together to form a global, AI-powered software and cloud solutions provider with a bold vision for the future. With a footprint in over 70 countries and a diverse team of 13,000+ professionals, we offer unparalleled opportunities for talent to grow, make an impact, and shape the future of technology. At the heart of our business is our people.

We empower our teams to work across borders, innovate fearlessly, and continuously develop their skills through world-class learning and development programs. Whether you're passionate about cloud, software, data, AI, or building meaningful client relationships, you’ll find a place to thrive here. Join us and be part of a purpose-driven culture where your ideas matter, your growth is supported, and your career can go global.

The Office Operations Specialist plays a critical role in our company’s success, and their strength lies in building deep partnerships with co-workers, customers, partners, vendors, various departments, and Management ensuring that all interactions with the company are uplifting and inclusive.

As the first person our employees and customers will have contact with, your positive, friendly, and warm greeting puts people at ease and makes them feel welcome. In between assisting visitors and supporting our on-site departments, your day will be fast paced, challenging, and rewarding. This role is made for those with excellent people skills and a passion for positivity.

This is an in-person position located in Nashville, TN. This role is in-office Monday through Thursday, 8:00AM – 5:00PM working remote on Friday, with some exceptions.

• Greeting visitors and guests professionally and provide assistance as needed.
• Oversee visitor sign-in procedures.
• Answering, screening, and directing phone calls.
• Coordinate meeting room reservations.
• Maintaining shared office supplies and breakroom supplies; and placing orders when neededwhile keeping expenses within approved budget.
• Track and submit office expenses and breakroom expenses to finance.
• Oversee receival and sorting of incoming mail and deliveries, delivering mail to appropriate departments, and managing outgoing mail.
• Manage approved vendor contracts associated with maintaining a safe, secure and pleasing office atmosphere.
• Manage and Maintain Milwaukee Office Policies & Procedures SharePoint site including Vendor information w/contracts, Landlord points of contact, Building Rules & Regulations, Security systems w/policies & procedures.

• Partner with all local departments to enhance the in-office experience and forge an emotional connection between employees and the brand.
• Point of Contact for P&C approved employee events including but not limited to office-wide catered lunches, recruitment activities. Communicate and organize necessary details for Milwaukee based employees
• Support onsite events, communications, and encourage Milwaukee Fun Co participation.
• Point of Contact for Revenue Enablement lunch and learns, and NORAM leadership meetings. Communicate and organize necessary details for such meetings in office
• Point of Contact to assist with reservations at preferred local hotels for employees & visitors not able to access Concur travel.
• Assist P&C with new hire onboarding and departure activities as requested.
• Point of contact to document and report all employee emergency situations, including potential Workers Compensation incidents immediately to P&C.

• Point of Contact to support Partner & Customer meeting host, including but not limited to office access, meeting set up, local…