Antarctic Administrative Coordinator; Alternate

The McMurdo Area Management Senior Administrative Coordinator will be responsible for a broad range of administrative and organizational support functions while deployed to McMurdo Station as part of the Antarctic Support Contract (ASC). This position will primarily support the on‑station office of the National Science Foundation (NSF). This is an alternate position, and will only be officially onboarded should the already identified primary candidate withdraw from consideration or be deemed unfit for deployment.

This position is seasonal, and employment is only provided during the deployment period in Antarctica (approximately 20 weeks/year). The candidate in the position must complete the physical and dental examinations required by the NSF for deploying to Antarctica. Due to contract requirements, US Citizenship is required. Must obtain a Public Trust security clearance prior to start date. This process could take up to 4 months.

The anticipated salary range for this role is $60,000 - $64,000 annually, along with a percentage increase for deployment to Antarctica.

• Vision:
  Expanding our scientific reach in Antarctica through increased operational and logistical effectiveness.
• Mission:
  To provide the operational and logistical platform necessary for the U.S. to conduct world‑class science in Antarctica and maintain its active and influential presence on the continent.

• Responsible for providing administrative support to ASC area management, senior leadership and McMurdo Station functional areas as required.
• Actively support ASC programmatic goals, deliverables, metrics and contractual obligations.
• Duties to include meeting scheduling and meeting facilitation.
• Act as a point of contact for ASC area and station management.
• Proactive problem‑solving, information management and documentation.
• Provide clear, timely and professional communication with ASC and the National Science Foundation (NSF) and external agency personnel.
• Ensure professional management of confidential information, situations and documentation in accordance with all applicable policies, regulations and laws.
• Physical activities require standard office‑based tasks and occasional lifting in accordance with current Environmental, Health, and Safety (EHS) policies.
• Perform other duties as required and applicable including but not limited to:
• Support Emergency Operations Center (EOC) recorder role on a rotating 24/7 on‑call basis.
• Record, collate, edit, authorize and distribute meeting minutes.
• Request, collate, edit and publish station reports on a regular timeline.
• Provide review and editing to policy and procedure documents.
• Update and distribute key informational products including organizational charts, personnel rosters or phone lists.
• Proactively manage office space allocation for all of ASC, including subcontractors.
• Assist in tracking ongoing projects, station trainings, tasks, and deadlines; follow‑up as needed to ensure timely completion.
• Provide station orientations, tours and support functions to newly arrived and/or distinguished visitor personnel.

• High school diploma and 5+ years of prior related experience.
• Excellent written and verbal communication skills, with demonstrated experience developing briefings.
• Familiarity with business, scientific and/or military documentation and correspondence.
• Must possess demonstrated professionalism, customer service focus, strong organizational and interpersonal skills.
• Proficiency in Microsoft Office suite (MS Word, MS PowerPoint, Teams, Outlook, and MS Excel) with particular emphasis on word processing, presentation, and spreadsheet applications.
• Proficiency in…