Grants Analyst

The Tennessee Department of Health is seeking a Grant Contract Analyst to work in the Office of Primary Prevention (OPP). The analyst will manage subrecipient grant contracts awarded through the Centers for Medicare & Medicaid Services (CMS) Rural Health Transformation (RHT) Program. The job is currently projected to start mid to late March.

• Ability to work in a fast-paced environment while meeting critical deadlines
• Ability to handle important matters while maintaining confidentiality
• Skilled in developing concrete action plans to solve problems and streamline procurement processes
• Self-starter who is skilled at managing project timelines, exhibiting punctuality, and communicating effectively
• Knowledge of grant cycle and procurement processes

Graduation from an accredited college or university with a bachelor's degree AND experience equivalent to substantial (five or more years of) full‑time increasingly responsible professional staff administrative experience.

Qualifying full‑time increasingly responsible sub‑professional, paraprofessional, or professional experience may be substituted for the required education on a year‑for‑year basis, to a maximum of four years.

Additional graduate coursework in public administration, business administration, or other acceptable field may be substituted for the required experience, on a year‑for‑year basis, to a maximum of two years.

Four years of increasingly responsible professional administrative services experience with the State of Tennessee.

• Receive and triage contract requests from program staff; confirm the service need, period of performance, funding source, and required timeline.
• Develop (or support development of) the Scope of Services and ensure alignment with program intent, grant/appropriation allowability, and state contracting requirements.
• Prepare or validate the contract budget, including max liability, line‑item structure, and any required budget attachments.
• Identify the appropriate contract pathway (new, renewal, amendment, termination) and plan backwards from deadlines to prevent gaps in service.

• Determine whether the procurement must be competitive and coordinate early with the appropriate procurement/competitive coordinator.
• Support development of competitive documents and packages (e.g., RFA or RFGP) using approved templates and required scoring structure.
• Manage the competitive timeline and logistics, including schedule‑of‑events coordination, required postings, evaluator coordination (as applicable), and timely submission of required forms.
• Ensure competitive integrity and compliance steps are met (required forms, attachment consistency, and documentation standards).

• Actively use Caspio to initiate, route, and track contracts across the full lifecycle (new contracts, renewals, and amendments).
• Create and maintain contract records in Caspio, ensuring required fields are complete and accurate (e.g., contract identifiers, vendor, term dates, maximum liability, funding source, competitive status, and key milestones).
• Monitor workflow/status stages in Caspio; respond to “send back” items, correct documentation, and resubmit packages promptly.
• Use Caspio reporting views to identify expiring contracts, prioritize renewals, and track open requests by workflow stage.

• Ensure the full submission package is complete and submitted to the Service Procurement Office by scheduled deadlines, including all required forms, endorsements, and attachments.
• Coordinate revisions requested by procurement, legal, fiscal, or leadership to keep execution on track.
• Confirm execution and ensure executed agreements and identifiers are uploaded/recorded in Caspio and communicated to the program team.

• Ma…