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Grant Contract Analyst
Job in
Nashville, Davidson County, Tennessee, 37247, USA
Listed on 2026-03-01
Listing for:
Calculated Hire
Contract
position Listed on 2026-03-01
Job specializations:
-
Business
Business Administration, Business Analyst
Job Description & How to Apply Below
- Manage incoming contract requests by confirming service need, funding source, period of performance, and required deadlines
- Develop or refine Scopes of Services to align with program intent, funding allowability, and state contracting rules
- Prepare and validate contract budgets, including line‑item structures, attachments, and maximum liability
- Determine the appropriate contract pathway (new, renewal, amendment, termination) and create backward timelines to avoid service gaps
- Identify when procurements require competition and coordinate with procurement staff
- Support development of competitive documents such as RFAs/RFGPs, using approved templates and scoring structures
- Manage competitive processes, including event schedules, required postings, evaluator coordination, and documentation compliance
- Ensure competitive integrity by completing required forms, verifying attachments, and maintaining audit‑ready files
- Use Caspio daily to initiate, route, and track the full lifecycle of contracts
- Maintain accurate records including vendor details, contract dates, maximum liability, funding sources, and workflow milestones
- Monitor workflow stages, resolve “send‑back” items, and resubmit corrected packages promptly
- Use reporting views to identify expiring contracts, prioritize renewals, and monitor open requests
- Submit complete contract packages to the procurement office, including all required forms and endorsements
- Coordinate revisions requested by fiscal, legal, procurement, or leadership teams
- Confirm execution of agreements and ensure identifiers and documentation are uploaded and communicated to stakeholders
- Maintain a live tracker in Caspio or Excel with key details such as request dates, submission dates, current status, and execution timelines
- Proactively manage new contracts, renewals, amendments, terminations, and closeouts
- Ensure all documentation is complete, accurate, and retained according to audit and compliance rules
- Review invoices for accuracy, alignment to contract terms, required documentation, and deliverable completion
- Stamp, code, route, and process invoices within five business days
- Track invoice status in Caspio and follow up on items stalled in workflow
- Maintain monitoring files to track spend-to-date, remaining balances, invoicing cadence, and risk indicators
- Identify and escalation risks such as late invoices, missing documentation, overspend concerns, or contract end‑date gaps
- Provide regular status updates to leadership on contract progress, execution timelines, and payment status
- Provide contract development support to program staff from draft to execution
- Serve as a liaison across program, fiscal, procurement, and legal teams to keep contracts moving efficiently
- Maintain well‑organized files including competitive documents, drafts, approvals, executed agreements, amendments, and invoice support
Qualifications:
Required
- Bachelor’s degree or qualifying equivalent experience (up to four years may substitute year‑for‑year)
- Five or more years of increasingly responsible administrative or contract‑related experience
- Understanding of grant cycles, procurement processes, budgets, and contract workflows
- Ability to thrive in a fast‑paced environment with strict deadlines
- Strong project management, organization, and communication skills
- Ability to handle confidential information and sensitive matters with discretion
- Self‑starter with the ability to manage multiple contracts simultaneously
- Experience with grant‑funded programs, government contracting, or public health initiatives
- Familiarity with competitive procurement processes (RFA/RFGP)
- Experience using Caspio or similar contract‑tracking platforms
- Support program staff by providing templates, guidance, and hands‑on assistance
- Coordinate across cross‑functional teams to ensure efficiency and compliance
- Assist with planning, evaluating, and improving contract workflows and processes
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