Asana Administrator

Asana Administrator (Procurement Team)

We are looking for a Program Operations & Asana Administrator to own the day-to-day operations, data integrity, and continuous improvement of a large-scale Procurement program management system supporting 300+ initiatives across multiple work streams.

Requirements:

• 5–7+ years of experience in program/project operations, PMO, systems administration, or a related role.
• Hands-on Asana administration experience, including custom fields, automations/rules, portfolios, and reporting.
• Strong experience with data quality, process governance, and operational workflow management.
• Excellent attention to detail and ability to manage large volumes of initiative/project data.
• Strong written and verbal communication skills with experience training and supporting stakeholders across regions.
• Proven ability to design, document, and implement repeatable processes.
• Experience with financial tracking, budget validation, stage-gate governance, or similar operational controls is preferred.

Responsibilities:

• Administer and maintain Asana, including custom fields, rules/automations, portfolios, dashboards, templates, and reporting.
• Own data hygiene and ensure initiative information remains accurate, complete, and up to date.
• Manage daily hygiene tracking, action lists, issue resolution, and weekly operational stand-ups.
• Design and maintain Asana schemas, workflows, templates, and governance processes.
• Partner with regional stakeholders to migrate, maintain, and validate required initiative data.
• Develop training materials, quick-reference guides, and onboarding sessions for non-technical users.
• Identify and implement process improvements, including automation, AI-enabled workflows, approval flows, and data-quality checks.

Benefits:

• The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, life insurance, long-term disability insurance, short-term disability insurance, paid parking/public transportation, paid time, paid sick and safe time, hours of paid vacation time, weeks of paid parental leave, paid holidays annually - AS Applicable.