Office Assistant (Part-Time

About Sound

Founded in 2001 and headquartered in Nashville, TN, Sound Physicians is a nationally respected, physician-led medical group practicing in 400+ hospitals across 45 states. Our team of 4,000+ clinicians and 1,000+ business professionals across the country is united by one mission:
to build exceptional clinical partnerships that unlock quality, affordable, dignified care for everyone – no matter who they are or where they live
. With physician-led clinical teams and more than two decades of operational expertise, we’ve refined what it takes to consistently deliver exceptional care in hospital medicine, emergency medicine, critical care, anesthesia, and telemedicine.

• A remote-first culture that values flexibility and collaboration
• Opportunities to grow your career while making a real impact
• A team that champions inclusivity, innovation, and excellence

Whether working virtually or onsite at one of our practices, you’ll be part of a purpose-driven organization shaping the future of healthcare.

• Medical insurance, Dental insurance, and Vision insurance
• Health care and dependent care flexible spending account
• 401(k) retirement savings plan with a company match
• Paid time off (PTO) begins accruing immediately upon start date at a rate of 7.5 days per year, in accordance with Sound's PTO policy
• Ten company-paid holidays per year

The Office Assistant is responsible for the daily handling, processing, scanning, routing, and tracking of incoming mail received at Sound’s Nashville office. This role serves as a critical operational support function, ensuring mail is opened, reviewed, routed, and documented accurately and securely. The ideal candidate is highly organized, detail-oriented, reliable, and comfortable handling sensitive information. This position will also serve to provide overall office support to colleagues.

This is a part-time, on-site position located in our Nashville, TN office. Expected hours are 20-25 per week, with work scheduled Monday through Friday during regular business hours based on the needs of the business. Morning availability during the training period is preferred.

• Receive, sort, open, scan, and route incoming business mail in accordance with established procedures
• Review mail content to determine the correct department, owner, or escalation path when routing is not immediately obvious
• Maintain accurate tracking of received mail, routed items, unresolved items, exceptions, and aging items requiring follow-up
• Scan and upload mail to the appropriate electronic location or workflow using designated tools and naming conventions
• Ensure timely routing of mail to internal business owners, departments, or shared service teams
• Identify and elevate unclear, urgent, sensitive, misdirected, or high-risk mail items
• Maintain confidentiality and secure handling standards for all mail, documents, checks, legal notices, provider-related documents, and other sensitive materials
• Support daily mailroom operations, including equipment use, supply management, postage coordination, and vendor coordination as assigned
• Process inbound checks in accordance with Accounting SLAs
• Coordinate with internal stakeholders to clarify routing rules, recurring mail types, and department ownership
• Assist with maintaining mailroom SOPs, routing guides, logs, checklists, and job aids
• Identify process gaps, recurring routing issues, or mail volume concerns and elevate them to the appropriate leader
• Coordinate shredding or secure disposal of documents in accordance with company procedures
• Maintain a clean, organized, and secure mailroom environment
• Provide support in preparation for meetings including catering set-up and clean-up
• Coordinate and complete occasional deliveries of time-sensitive mail, packages, or other business materials to the post office or other designated locations as needed.

• Trustworthy:
  Handles confidential and sensitive information with discretion and care.
• Reliability:
  Consistently completes daily work accurately and on time.
• Resourceful - Uses…