Executive Support Associate - Nashville, TN

This role is an in office role, located in Bellevue, TN

The Executive Support Associate serves as a high-impact partner to the CEO, ensuring seamless coordination of executive priorities, office operations, and predictive business analytics. This hybrid role blends executive support, operational execution, and data-driven analysis to drive measurable improvements in leadership efficiency, inventory accuracy, and customer satisfaction.

The ideal candidate is highly organized, analytical, and proactive — someone who anticipates needs, thrives in a fast-paced environment, and contributes to both the strategic and tactical execution of company goals.

• Manage CEO calendar, travel, correspondence, and task prioritization.
• Accompany CEO on customer visits, business trips, and industry events as needed.
• Prepare meeting materials, presentations, and agendas; capture action items and ensure follow-up completion.
• Anticipate leadership needs and proactively prepare reports or insights in advance of meetings.
• Handle confidential information with discretion and professionalism.

• Oversee daily office operations, ensuring timely communication, scheduling, and workflow visibility.
• Coordinate logistics for leadership meetings, vendor/customer visits, and cross-functional initiatives.
• Draft and distribute correspondence, reports, and executive summaries.
• Support cross-department accountability — ensuring deadlines, deliverables, and priorities are met.

• Monitor inventory levels using ERP/CRM systems and forecast demand trends to reduce shortages or overstock.
• Analyze sales and usage data to generate actionable insights and cost‑saving recommendations.
• Develop replenishment and purchasing strategies to optimize working capital and product availability.
• Partner with operations and finance teams to align data accuracy with business decisions.

• 3+ years of experience in executive support, operations, or analytical project management.
• Strong organizational, communication, and multitasking abilities.
• Proficiency with Microsoft Office Suite; experience with ERP and Hub Spot preferred.
• Analytical mindset with ability to interpret and communicate data insights clearly.
• Proven discretion when handling confidential information.
• Flexibility to travel (domestic/international).

We’re looking for someone who:

• Operates with urgency, accountability, and integrity.
• Is results‑driven and comfortable in an entrepreneurial, fast‑paced environment.
• Combines analytical thinking with practical execution — both strategic and hands‑on.
• Thrives in partnership with leadership and is motivated by helping the company and team win.
• Brings positive energy, organization, and precision to every project.

You will be eligible for Health Insurance, Dental Insurance, Life Insurance, Disability Insurance, 401K, Vacation, and Personal Days.