Safety and Claims Coordinator

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Full Time Clerical Nashville, TN, US

3 days ago Requisition

Salary Range: $50,000.00 To $60,000.00 Annually

BFC Solutions is seeking a detail-oriented Safety Coordinator to support the day-to-day administration of our safety, claims, compliance, and training programs. This role is critical to keeping safety processes organized, timely, and well-documented across a fast-paced, field-based operation. The Safety Coordinator will help track workers’ compensation claims, maintain safety records and reporting, support training communications and assignments, manage customer and third-party compliance portals, and coordinate follow-up related to incidents and driving events.

This is a strong opportunity for someone who is highly organized, proactive, and comfortable working across multiple systems and internal teams.

Claims, Incidents, and Follow-Up

• Coordinate the administrative workflow for workers’ compensation claims, including intake, reporting, documentation, follow-up, and status tracking.
• Maintain accurate internal logs for claims, incidents, OSHA recordability, restricted duty, lost time, return-to-work activity, and related safety metrics.
• Follow up with managers, HR, clinics, carrier partners, and internal stakeholders to ensure claims and incident documentation is complete and current.
• Assist with post-incident communication and follow-up to ensure action items are documented, communicated, and completed in a timely manner.

Training and Safety Communications

• Create, update, format, and distribute safety training materials, toolbox talks, presentations, alerts, and other communication tools.
• Coordinate safety training assignments and completion tracking, including follow-up with employees and managers on overdue or incomplete training.
• Support new hire and ongoing safety training administration by helping maintain training records, acknowledgements, and training materials.
• Assist with company safety communications related to policy reminders, seasonal hazards, incident trends, and safety expectations.

Driving Safety Program Support

• Review safety driving videos, dash cam footage, and other available materials related to vehicle incidents, complaints, near misses, coaching opportunities, and safe driving initiatives.
• Document findings from driving-related reviews and ensure appropriate records are maintained.
• Coordinate communication and follow-up related to driving events and video reviews, including manager notifications, coaching support, retraining assignments, and corrective action tracking.
• Maintain records related to safe driving reviews, coaching activity, training completion, repeat driving events, and related follow-up actions.

Compliance, Portals, and Reporting

• Manage company profiles and required submissions within customer safety/compliance portals, vendor prequalification systems, and other third-party platforms.
• Maintain current safety documentation, including training records, OSHA logs, certificates, written programs, and other required compliance materials.
• Prepare and maintain recurring safety reports, dashboards, trackers, and departmental documentation.
• Support audit preparation, customer safety reviews, compliance requests, and related recordkeeping needs.
• Maintain organized files and documentation in accordance with company standards and retention requirements.

We are looking for a strong coordinator who brings organization, follow-through, sound judgment, and the ability to keep safety-related work moving across multiple stakeholders and systems.

Required

• 2+ years of experience in safety administration, claims coordination, compliance support, HR coordination, or a similar administrative role.
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and follow-up items.
• Strong attention to detail and ability to maintain accurate documentation and records.
• Strong written and verbal communication skills.
• P…