Legal Operations & Risk Specialist

Legal Operations & Risk Specialist

Nashville (HQ)

$36 an hour (based on experience)

Monday - Friday - (Part-time)

At Majestic Photobooth, we create unforgettable photo experiences for brands, venues, and events across the country. Whether it’s a high-end brand activation in NYC or a neighborhood bar in Nashville, our booths bring people together and make moments last.

Founded in 2006, Majestic has grown into one of the country’s leading experiential photobooth companies—blending technology, design, and nostalgia to create experiences people remember.

Our team powers experiences for some of the world’s most recognized brands, venues, and events.

Majestic is entering a major growth chapter.

After years of building a nationally recognized brand, we’re rapidly expanding our venue footprint, operational infrastructure, and experiential capabilities across the country. We’re building the systems, team, and technology to scale into the future of photobooths.

That means this is an opportunity to join a fast-moving company where your work will directly shape how we grow.

As our Legal Operations & Risk Specialist, you will support the Finance & Business Operations function by overseeing contract administration, risk management, insurance coordination, intellectual property protection, and compliance workflows. This role owns the systems and processes that protect the business operationally while helping maintain efficient commercial execution across venue placements, event activations, vendors, and strategic partnerships.

• Manage the intake, review, routing, and tracking of client, venue, vendor, and contractor agreements to ensure timely execution and visibility across departments.
• Own contract workflow systems, templates, clause libraries, and approval processes to improve consistency, efficiency, and risk management.
• Coordinate contract redlines and negotiations using approved fallback language to support deal completion while protecting company interests.
• Monitor contract renewal dates, termination windows, insurance requirements, and deliverables to ensure compliance and operational follow-through.
• Ensure executed agreements are properly organized, stored, and accessible for leadership, operations, and finance teams.

• Manage insurance policies, renewals, certificates of insurance (COIs), claims coordination, and broker communication to maintain proper business coverage and compliance.
• Coordinate workers’ compensation, general liability, auto, inland marine, cyber, and event-specific insurance processes to reduce operational risk exposure.
• Monitor incident reporting workflows for property damage, injuries, vendor disputes, and operational claims to ensure proper documentation and resolution.
• Ensure venues, vendors, contractors, and partners meet insurance and risk management requirements before project execution.
• Maintain organized insurance records, claim logs, and compliance documentation to improve visibility and response times.

• Manage trademark tracking, renewal calendars, and intellectual property records to protect company brand assets and proprietary materials.
• Coordinate with outside counsel on trademark filings, cease and desist matters, infringement monitoring, and intellectual property disputes.
• Monitor unauthorized use of company trademarks, branding, creative assets, and proprietary materials to support brand protection efforts.
• Ensure contracts contain appropriate ownership, licensing, confidentiality, and work-for-hire provisions to protect…